Personal Assistant to Managing Director (Fresh graduates)

Randstad Malaysia; Puchong; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company is seeking a highly organized Personal Assistant to support the Managing Director in diverse administrative and executive tasks. The role requires fluency in English, Malay, and Mandarin, excellent organizational skills, and the ability to manage tasks effectively in a fast-paced environment. Fresh graduates with relevant qualifications are encouraged to apply.

Qualifications

• Proven experience as a Personal or Executive Assistant preferred.
• Fluent in English, Malay, and Mandarin for business communications.
• Strong organizational and interpersonal skills are essential.

Responsibilities

• Manage calendars, travel arrangements, and meeting coordination for the Managing Director.
• Translate documents and communications between Mandarin and English.
• Handle confidential information with discretion and maintain organized filing systems.

Skills

Admin

Secretarial

Communication

Time Management

Multitasking

Education

Vocational/Professional Qualification

Tools

MS Office

Job description

about the job

We are seeking a highly organized and proactive Personal Assistant to support our Managing Director in daily administrative and executive tasks.

Key Responsibilities:

• Provide full-spectrum personal and executive support to [Director/Manager/CEO], including calendar management, travel arrangements, and meeting coordination.

• Translate business documents, emails, and verbal communications between Mandarin and English.

• Liaise and maintain professional correspondence with Mandarin-speaking clients, suppliers, and stakeholders.

• Prepare meeting agendas, take detailed minutes, and follow up on action items.

• Handle confidential and sensitive information with discretion.

• Organize and maintain an efficient filing and documentation system (physical and digital).

• Monitor deadlines, reminders, and task completion to ensure timely execution of priorities.

• Coordinate personal matters, errands, or events as assigned by the executive.

• Conduct basic research and compile information for decision-making.

• Support ad hoc projects and administrative tasks as required.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, Admin or Secretarial or similar role is ideal,
  however fresh graduates with relevant degree/diploma/certifications are welcome to apply.

• Fluent in English, Malay and Mandarin due to business needs of liaising with stakeholders is a must

• Excellent organizational and time-management skills.

• Strong communication and interpersonal abilities.

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and digital productivity tools.

• Discreet, resourceful, and able to work independently under minimal supervision.

• Ability to multitask and manage competing priorities in a fast-paced environment.

• Prior experience supporting C-level or senior executives is an advantage.
  
  

Apply here or write in to Marie, if this role interest you.

Regret to inform you that due to overwhelming response , only shortlisted candidates will be notified.

skills

Admin, secretarial, fresh graduates

qualifications

None

education

Vocational/Professional Qualification