Personal Assistant to Group CEO

Solarvest; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support the Group CEO. This role involves managing schedules, coordinating meetings, and handling travel arrangements while maintaining confidentiality and discretion. The ideal candidate will possess excellent communication skills and a strong understanding of office management. This position offers an exciting opportunity to work closely with senior executives and contribute to the smooth operation of the CEO's office. If you are organized, proactive, and eager to make a meaningful impact, this role is perfect for you.

Qualifications

• 1+ years experience as a Personal Assistant to a Senior Executive preferred.
• Fresh graduates with relevant internship experience encouraged to apply.

Responsibilities

• Manage the Group CEO's complex schedule and travel arrangements.
• Act as a primary contact for internal and external stakeholders.
• Prepare documentation and assist in day-to-day operations.

Skills

Office Management

Planning Skills

Time Management

Communication Skills

Discretion

Education

Diploma in Secretarial Studies

Job description

Job Responsibilities

• Serving mainly to the needs of the Group CEO whilst direct reporting to the CEO Office Manager.
• Manage the Group CEO's complex schedule, including coordinating meetings, travel arrangements, and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients, and partners.
• Prepare and review documentation, such as correspondence, reports, and presentations.
• Conduct research and prepare materials for meetings, presentations, and decision-making processes.
• Assist the Group CEO at meetings, e.g., taking minutes and preparing refreshments as needed.
• Handle travel arrangements for the Group CEO such as flights, accommodation, and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involve and assist in the day-to-day operations of the CEO Office by supporting administrative works.
• Any other tasks as may be required by the Group CEO and the CEO Office Manager.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.