PERSONAL ASSISTANT TO DIRECTOR

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to the Director. This role demands excellent communication and interpersonal skills, as you will engage with various stakeholders, including local authorities and international investors. You will support top management with executive tasks, manage confidential documents, and ensure compliance with legal standards. The ideal candidate will be a fresh graduate with a degree in Law or Business Administration, possessing strong organizational abilities and a knack for problem-solving. If you thrive in a fast-paced environment and are fluent in English, Bahasa Malaysia, and Mandarin, this opportunity could be your next career step.

Qualifications

• Fresh graduates with legal knowledge are encouraged to apply.
• Legal background or administrative experience preferred.

Responsibilities

• Provide executive support to top management, including scheduling and travel planning.
• Support legal-related administrative tasks and liaise with legal counsel.

Skills

Communication Skills

Interpersonal Skills

Problem-Solving Skills

Organizational Skills

Multitasking Abilities

Education

Diploma or Degree in Law

Diploma or Degree in Business Administration

Tools

Microsoft Office

Scheduling Tools

Job description

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The ideal candidate must possess excellent communication, interpersonal, and problem-solving skills, with the ability to operate independently and maintain discretion in handling sensitive matters. This is a hands-on and fast-paced role, suitable for someone who can think ahead, act without waiting for instruction, and engage effectively with all levels of stakeholders — including local authorities, consultants, and international investors (especially from China). Fluency in English, Bahasa Malaysia, and Mandarin is essential.

Fresh graduates with legal knowledge and strong interpersonal qualities are encouraged to apply.

Key Responsibilities:

Executive & Administrative Support

• Provide day-to-day assistance to top management in scheduling, meeting coordination, travel planning, and task prioritization.
• Prepare, manage, and file confidential documents including legal correspondences, letters, contracts, meeting minutes, and agreements.
• Attend meetings, take minutes, follow up on action items, and ensure timely execution.

Legal & Compliance Awareness

• Support legal-related administrative tasks and liaise with legal counsel or in-house legal team on minor agreements or document reviews.
• Stay informed about government and authority regulations, development-related compliance, and market standards.

Stakeholder Engagement & Networking

• Build rapport and maintain strong working relationships with internal teams, authorities, consultants, bankers, clients, and investors.
• Represent the superior professionally in meetings, site visits, or external events when required.
• Handle incoming inquiries or issues and act swiftly on behalf of the superior when necessary.

Multilingual Communication & Investor Relations

• Translate, draft, and interpret documents and conversations when dealing with Mandarin-speaking investors or partners.
• Act as a bridge between top management and Mandarin-speaking stakeholders, ensuring clear and accurate communication.

Problem Solving & Initiative

• Identify potential issues or bottlenecks and solve problems independently when possible.
• Anticipate the needs of the superior and act proactively without waiting for instruction.
• Exercise good judgment, confidentiality, and discretion in all matters.

Requirements:

• Education: Diploma or Degree in Law, Business Administration, or related fields.
  Fresh Graduate are encouraged to apply.
• Experience: Legal background or legal administrative experience is highly preferred. Fresh graduates with strong interpersonal and organizational skills are welcome.
• Languages: Must be able to speak, read, and write in English, Bahasa Malaysia, and Mandarin.

Additional qualities include excellent organizational and multitasking abilities, strong interpersonal skills, tactfulness, discretion, professionalism, and proficiency with Microsoft Office and scheduling tools.

Other:

• Must be willing to travel and work flexible hours when required.
• Able to work independently with minimal supervision.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Director?
• Which of the following languages are you fluent in?
• How would you rate your Mandarin language skills?
• How would you rate your English language skills?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as a Personal Assistant to the Director?