Personal Assistant to Chief Executive Officer

Asia Food City Management Sdn Bhd; Kuala Lumpur; On-site; MYR 300,000 - 400,000; Full time

Job summary

A leading company in Malaysia is seeking a skilled Personal Assistant to support the Chief Executive Officer. The role requires managing various administrative tasks, arranging travel, and facilitating communication across the organization. Candidates should have a Bachelor's degree in Finance, proficiency in English and Mandarin, and possess strong interpersonal and organizational skills.

Benefits

EPF

SOCSO

Qualifications

• Minimum 1 year of experience in a similar role.
• Proficient in both English and Mandarin.
• Detail-oriented with a high level of accuracy.

Responsibilities

• Manage travel, visas, and accommodation for the CEO.
• Act as a liaison between the CEO and clients, suppliers, and staff.
• Draft replies and manage correspondence on behalf of the CEO.

Skills

Communication

Time Management

Problem-Solving

Education

Bachelor’s degree or higher in Finance or related field

Tools

Microsoft Office

Job description

Asia Food City Management Hiring! Full Time Personal Assistant to Chief Executive Officer in Kuala Lumpur, Earn up to MYR 7,000 - Ricebowl

Personal Assistant to Chief Executive Officer

• Bachelor’s degree or higher in Finance or a related field, such as Corporate Finance.
• Minimum of 1 year of relevant experience in a similar role or in a Corporate Finance function, with responsibilities of comparable scope.
• Results-oriented and capable of working independently in a fast-paced environment to meet tight deadlines.
• Strong interpersonal skills with the ability to communicate effectively across all levels of the organization.
• Proficient in both English and Mandarin (MUST), with the ability to communicate clearly and concisely in both written and spoken forms.
• Skilled in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Detail-oriented with a high level of accuracy and thoroughness in work.
• A proactive team player with a positive attitude, strong work ethic, and high level of integrity.
• Arrange travel, visas, and accommodation for the CEO, and accompany him when necessary to provide support such as taking notes, handling logistics, or assisting during presentations.
• Screen phone calls, inquiries, and requests, handling them professionally and escalating when appropriate.
• Manage incoming emails, faxes, and correspondence; often drafting replies or responding on behalf of the CEO.
• Conduct research and gather information to support the CEO in preparation for meetings, presentations, and decision-making.
• Perform research and analysis on company financials and background to support strategic planning and business development.
• Prepare high-quality documents, including minutes, briefing papers, reports, and presentations.
• Organize and attend meetings, ensuring the CEO is fully briefed and well-prepared.
• Act as a liaison between the CEO and clients, suppliers, and internal staff, maintaining professionalism and confidentiality at all times.
• Carry out a range of administrative tasks such as filing, typing, copying, scanning, sourcing quotations, preparing cost comparisons, and managing utility payments on behalf of the CEO.
• Perform any other duties as assigned by the CEO, based on evolving business needs.
• EPF
• SOCSO

Communication, Time Management, Problem-Solving

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