Personal Assistant to Chief Executive Officer

Hirehub; Johor Bahru; On-site; MYR 300,000 - 400,000; Full time

Job summary

A leading manufacturer in Johor Bahru seeks an assistant to the Chief Engineer. Responsibilities include managing daily routines, coordinating documentation, and supporting project analysis. Candidates should have an Associate degree in relevant fields and possess 3-5 years' experience, with strong communication and analytical skills.

Qualifications

• Education level should be Associate degree or above in relevant fields.
• 3-5 years of relevant work experience preferred.
• Familiar with documentation, drawing procedures, and technical standards.

Responsibilities

• Assist Chief Engineer in daily project routines and communication.
• Organize and archive technical documents and reports.
• Participate in drafting project summaries and identifying technical risks.

Skills

Communication

Coordination

Analytical Thinking

Education

Associate degree in Mechanical, Electrical, HVAC, Telecommunications, or related fields

Tools

AutoCAD

Job description

Company Background:

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru, and the actual working location is subject to the project.

This role is required to report to Chief Technology Officer (CTO).

Main Responsibilities and Work Tasks:

• Assist the Chief Engineer in managing daily routines, including meetings, business trips, and field communications;
• Organize and arrange meetings, prepare meeting materials, and take meeting minutes.
• Responsible for receiving, organizing, archiving, and keeping various documents and files in the Engineering Office;
• Draft, print, copy, and distribute various technical documents and reports;
• Assist the Chief Engineer in internal and external communication with other departments, project teams, and external units.
• Assist in managing the technical document database to ensure timely archiving and updating of documents and drawings;
• Assist in organizing and coordinating technical training sessions, project reviews, quality analysis meetings, etc.;
• Responsible for the statistics and archiving of technical achievements, ensuring completeness and accuracy of information.
• Assist the Chief Engineer in tracking and resolving technical issues in projects and report problems in a timely manner;
• Assist in analyzing project technical data and preparing technical proposals and reports;
• Assist in researching and piloting new technologies and processes, and compile pilot data into reports;
• Participate in the development and maintenance of technical standards, systems, and procedures;
• Assist in drafting project summaries, technical reports, and other relevant documents, and complete other tasks assigned by management.

Job Requirements:

• Education Level should be Associate degree or above, and Major in: Mechanical, Electrical, HVAC, Telecommunications, Communication Engineering, or related fields
• More than 3-5 years of relevant work experience
• Strong communication and coordination skills, able to independently coordinate various aspects of a project;
• Familiar with AutoCAD or similar software, capable of technical drawing;
• Able to work under pressure and maintain efficiency in high-demand environments;
• Familiar with documentation and drawing archiving procedures;
• Strong analytical thinking and ability to organize and update technical documents independently.
• Standardization, revision, and management of technical documents and ability to identify technical risks;

Salary Range: RM5000 - RM10000