Personal Assistant to CEO

Bjak; Petaling Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to support senior executives in a dynamic environment. This role offers the chance to engage in strategic planning, manage communications, and drive organizational efficiency. With a focus on personal growth and professional development, you'll tackle unique business challenges while enjoying a flexible work culture. If you're ready to elevate your career in a fast-paced setting, this opportunity could be your next big step!

Benefits

Strong learning and development plans

Flexible working hours

Casual work attire

Competitive salary

Qualifications

• 4+ years of experience, with at least 2 years as a Personal Assistant.
• Strong project management and organizational skills are essential.

Responsibilities

• Facilitate business decision making and strategic planning.
• Manage executives’ calendars and host internal meetings.
• Support on ad hoc and administrative tasks.

Skills

Project Management

Organizational Skills

Communication Skills

Excel Proficiency

High Emotional Intelligence (EQ)

Job description

Bjak is dedicated to providing affordable and sustainable financial services to individuals across ASEAN. Headquartered in Malaysia, Bjak stands as the largest insurance portal in Southeast Asia. Our flagship platform, Bjak.com, assists millions in discovering insurance policies that offer optimal value and extensive coverage. Through strategic investments in technology, including Custom API, blockchain, trading systems, and data science, we aim to facilitate easy access to financial services that were previously challenging to reach or comprehend.

Our core strengths are in navigating the most complex regulations and environments, creating some of the most innovative products in the world. For instance, we are the first platform globally to simplify and offer investment-linked life and health insurance online, coupled with an instant talk-to-agent service.

Key Responsibilities

• Ensure the vision and business priorities are well communicated to the team, facilitate business decision making, strategic planning, leadership meetings and broader communications.
• Monitor key projects and initiatives and ensure action items are followed.
• Manage executives’ calendars and set up meetings.
• Host internal meetings and take notes of discussion.
• Follow up on strategic team meetings and projects progress for the team, drive stakeholder reporting.
• Prepare memos and communications content for internal / external audiences.
• Support on other ad hoc and administrative tasks.
• Shadowing me in meetings, and then increasingly take on tasks that need to be done but I don't have time for, allowing us to work more efficiently together.
• Gain a comprehensive understanding of daily activities at the company and in contexts that I find relevant, and highlight the most important updates to me so that I have a well-rounded context for decision making.
• Become my accountability partner by helping me prioritize my time, recommending key activities that I should focus on, and providing consistent feedback to me.
• Manage communications and relationships effectively by building strong partnerships and maintaining our reputation for excellence.
• Take initiative in identifying opportunities for the company to optimize collaboration and operate effectively.
• Be a cultural carrier for the team - plan and organize high visibility events.
• Help me with managing different aspects of my personal life.

Minimum Requirements

• Strong-bias for action.
• Strong work ethic and willingness to take on any task.
• Comfortable working in an extremely fast paced and international environment.
• Experience supporting c-suite/senior stakeholders.
• Strong project / program management and organizational skills.
• Highly organized.
• Highly proficient excel skills.
• Excellent verbal and written communication skills.
• Ability to navigate and embrace ambiguity.
• High EQ.
• 4+ years of full-time work experience with at least 2 years as a Personal Assistant.

Benefits

• Fast moving, challenging and unique business problems.
• Strong learning and development plans for your career growth.
• International work environment and flat organization.
• Competitive salary.
• Flexible working hours & arrangement, Casual work attire.