Personal Assistant to CEO

Persolkelly; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the Construction and Civil Engineering sector is looking for a Personal Assistant to the CEO. This role involves managing the executive's calendar, coordinating travel plans, and ensuring professional communication. The ideal candidate should possess a relevant degree and demonstrate strong organizational skills along with the ability to work in a fast-paced environment.

Qualifications

• 1-2 years of working experience in related field.
• Excellent communication skills in English, Bahasa Melayu, and Mandarin.
• Ability to work independently with minimum supervision.

Responsibilities

• Manage the CEO’s calendar, travel, and meetings.
• Handle correspondence and prepare documents.
• Organize meetings and manage sensitive information.

Skills

Organizational skills

Communication

Problem-solving

Education

Diploma or Bachelor's Degree in Business Administration

Job description

As the Personal Assistant to the CEO, you'll manage the executive's calendar, travel plans, and meetings, ensuring all communications are professional. Requires 1-2 years of experience and strong organizational skills.

• Gain invaluable experience supporting a high-level executive in a dynamic environment.
• Manage the CEO’s calendar, travel, and meetings while maintaining professionalism and discretion.
• Flexibility to work outside regular hours if required.

Job Description

Working Hours: Monday to Friday - 8:00 am to 5:30pm

Personal Assistant to CEO

Responsibilities:

Administrative Support

• Manage the CEO’s calendar, appointments, and meetings, ensuring optimal scheduling and time management.
• Handle correspondence, emails, and calls on behalf of the CEO, ensuring timely and professional communication.
• Prepare documents, reports, and presentations as needed.
• organization.

Travel Coordination

• Plan and book domestic and international travel, including flights, accommodations, and itineraries.
• Prepare travel briefs and ensure smooth execution of travel plans.

Meeting Management

• Organize and coordinate meetings, including agenda preparation, note-taking, and follow-ups on action items.
• Liaise with internal and external stakeholders to facilitate meetings and events.

Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.

Personal Tasks

• Assist with personal errands, appointments, and other non-business-related tasks as needed.

Support office administrative tasks

Perform any other responsibilities / tasks as assigned by superior or Management from time to time.

Requirements

• Diploma or Bachelor's Degree in Business Administration or a related field.
• Possess at least 1-2 years of working experience in the related field.
• Excellent communication skills in both verbal and written in English, Bahasa Melayu and Mandarin
• Ability to work independently with minimum supervision.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Discretion, integrity, and a strong sense of responsibility.
• Ability to adapt to a dynamic and fast-paced environment.
• Strong problem-solving skills and a proactive mindset.
• Flexibility to work outside regular hours, if required.

About Company

Construction & Civil Engineering

State

Number of Jobs

1

More Info

Job Reference

674633

Contact

[e-mail]

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