Personal Assistant 私人助理

Haidilao; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading restaurant chain in Kuala Lumpur is looking for a Personal Assistant to provide comprehensive executive support. This role involves managing schedules, coordinating meetings, and handling correspondence. Candidates should have at least one year of relevant experience and possess a Bachelor's degree. Proficiency in Microsoft Office and Mandarin is required. The successful candidate should be organized, detail-oriented, and able to handle multiple tasks efficiently in a fast-paced environment.

Qualifications

• Minimum of 1 year’s experience working as a Personal Assistant or Executive Assistant.
• Proficiency in Microsoft Office, especially advanced Excel/PowerPoint skills is a plus.
• Ability to work both independently and as part of a team.

Responsibilities

• Deliver comprehensive executive support including scheduling, meetings, and travel.
• Prepare meeting agendas and record minutes.
• Organize and maintain filing systems for documents.
• Manage correspondence on behalf of the manager.
• Draft, edit, and review reports and presentations.

Skills

Excellent organizational abilities

Multitasking abilities

Proficiency in Microsoft Office

Attention to detail

Self-motivated

Proficiency in Mandarin

Education

Bachelor’s degree or above

Job description

Deliver comprehensive executive support, including managing schedule, coordinating meetings, and arranging travel logistics.
提供全面的行政支持，包括管理日程、协调会议及安排出行。

Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.
制定会议议程、记录会议纪要，并确保相关事项得到及时跟进。

Organize and maintain both electronic and physical filing systems, ensuring documents and confidential information are well managed and easily accessible.
整理并维护电子及纸质档案系统，确保文件及机密信息得到妥善管理并可随时查阅。

Manage correspondence, including emails and letters, on behalf of the manager.
处理往来沟通，包括电子邮件及信件。

Draft, edit, and review reports, presentations, business documents, and official communications.
撰写、编辑并校对报告、演示文稿、业务文件及正式函件。

Plan and coordinate events and travel itineraries, covering flights, accommodations, and transportation.
策划并协调各类活动及差旅行程，包括航班、住宿及交通安排。

Prepare and process travel claims and expense reimbursement reports.
准备并处理差旅报销及费用报表。

Conduct research, compile data, and assist in preparing reports or proposals.
进行调研、收集资料，并协助撰写报告或方案。

Minimum of 1 year’s experience working as a Personal Assistant or Executive Assistant within a dynamic, professional setting.
至少1年在充满活力的专业环境中担任个人助理或行政助理的工作经验。

Candidates must possess a Bachelor’s degree or above.
候选人须具备本科及以上学历。

Excellent organizational and multitasking abilities, capable of handling competing priorities under tight deadlines.
具备出色的组织能力和多任务处理能力，能在紧迫的期限内处理多重优先事项。

Proficiency in Microsoft Office (Word, Excel, PowerPoint); advanced Excel/PowerPoint skills will be an added advantage.
熟练使用Microsoft Office（Word、Excel、PowerPoint）；具备高级Excel或PowerPoint技能者优先。

High attention to detail with a focus on accuracy and quality in administrative tasks.
高度关注细节，确保行政工作的准确性与质量。

Self-motivated, adaptable, and able to work both independently and as part of a team with minimal supervision.
具备自我驱动力，适应性强，能够在最少监督下独立工作，也能融入团队协作。

Proficiency in Mandarin to effectively communicate with Mandarin-speaking clients (both spoken and written) is required.
必须具备中文听说读写能力。

**Note:
Please ensure that a recent and clear photo is attached to your resume. Applications without a photo will not be considered.
请确保在简历中附上近期清晰照片，未附照片的申请将不予考虑。