Personal Assistant 私人助理

Haidilao; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading service company in Malaysia seeks a Personal Assistant to manage executive support tasks including scheduling, travel arrangement, and correspondence management. Ideal candidates should have at least 1 year of experience, strong organizational abilities, and proficiency in Mandarin. This role offers a dynamic working environment and requires attention to detail and multitasking skills.

Qualifications

• Minimum of 1 year’s experience as a Personal Assistant or Executive Assistant.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• High attention to detail with focus on accuracy.
• Self-motivated and adaptable.
• Proficiency in Mandarin required.

Responsibilities

• Prepare meeting agendas and record minutes.
• Organize and maintain filing systems.
• Manage correspondence on behalf of the manager.
• Draft and edit reports and communications.
• Plan and coordinate events and travel itineraries.
• Prepare travel claims and expense reports.
• Conduct research and assist in preparing reports.

Skills

Organizational skills

Multitasking

Proficiency in Microsoft Office

Attention to detail

Self-motivated

Proficiency in Mandarin

Job description

Overview

Deliver comprehensive executive support, including managing schedule, coordinating meetings, and arranging travel logistics. 提供全面的行政支持，包括管理日程、协调会议及安排出行。

Responsibilities

• Prepare meeting agendas, record minutes, and ensure timely follow-up on action items. 制定会议议程、记录会议纪要，并确保相关事项得到及时跟进。
• Organize and maintain both electronic and physical filing systems, ensuring documents and confidential information are well managed and easily accessible. 整理并维护电子及纸质档案系统，确保文件及机密信息得到妥善管理并可随时查阅。
• Manage correspondence, including emails and letters, on behalf of the manager. 处理往来沟通，包括电子邮件及信件。
• Draft, edit, and review reports, presentations, business documents, and official communications. 撰写、编辑并校对报告、演示文稿、业务文件及正式函件。
• Plan and coordinate events and travel itineraries, covering flights, accommodations, and transportation. 策划并协调各类活动及差旅行程，包括航班、住宿及交通安排。
• Prepare and process travel claims and expense reimbursement reports. 准备并处理差旅报销及费用报表。
• Conduct research, compile data, and assist in preparing reports or proposals. 进行调研、收集资料，并协助撰写报告或方案。

Qualifications

• Minimum of 1 year’s experience working as a Personal Assistant or Executive Assistant within a dynamic, professional setting. 至少1年在充满活力的专业环境中担任个人助理或行政助理的工作经验。
• Excellent organizational and multitasking abilities, capable of handling competing priorities under tight deadlines. 具备出色的组织能力和多任务处理能力，能在紧迫的期限内处理多重优先事项。
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); advanced Excel/PowerPoint skills will be an added advantage. 熟练使用Microsoft Office（Word、Excel、PowerPoint）；具备高级Excel或PowerPoint技能者优先。
• High attention to detail with a focus on accuracy and quality in administrative tasks. 高度关注细节，确保行政工作的准确性与质量。
• Self-motivated, adaptable, and able to work both independently and as part of a team with minimal supervision. 具备自我驱动力，适应性强，能够在最少监督下独立工作，也能融入团队协作。
• Proficiency in Mandarin (both spoken and written) is required. 必须具备中文听说读写能力。

Notes

请注意，所有候选人应在简历中附上最近清晰的照片。未附照片的申请将不予考虑。