Personal Assistant / Secretary to CEO

Hua Yang Berhad; Batu Caves; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading Malaysian property developer is seeking a Personal Secretary to support the CEO by managing schedules, correspondence, and communication with stakeholders. The ideal candidate will possess at least a Diploma and have 3-5 years of relevant experience. Strong organizational skills and proficiency in multiple languages, including English and Mandarin, are essential for this role. The position offers various perks including medical and wellness programs.

Benefits

Medical outpatient care

Wellness programs

Group insurance

Allowances

Employee welfare programs

Parking

Personal development

Family care benefits

Qualifications

• At least 3-5 years of working experience in a related field.
• Self-motivated and result-oriented personality.
• Proficiency in English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Provide secretarial duties and administration support to the CEO.
• Manage CEO's scheduling and travel arrangements.
• Organize meetings and respond to stakeholders' queries.

Skills

Problem-Solving

Attention to Detail

Effective Communication

Education

Diploma or Bachelor's Degree

Job description

Add expected salary to your profile for insights.

Provide a full range of confidential secretarial duties and overall administration support to the Chief Executive Officer (CEO).

Plan, maintain, and coordinate the CEO's scheduling management, travel and accommodation arrangements, arrange lunch/dinner venue reservations, and plan annual leaves.

Effectively support the CEO by compiling, proofreading, and reviewing all incoming calls, emails, documents, and ensuring timely correspondence and approvals.

Organize meetings and follow up on actions post-meetings. Take meeting minutes or provide general assistance during presentations if required.

Respond to Board members and other stakeholders' queries in a timely and professional manner, both orally and in writing.

Liaise and coordinate with HODs, internal staff, Board members, and Business Associates.

Plan, organize, manage, and coordinate the Driver’s schedule.

Job Requirements:

Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, in any field.

At least 3-5 years of working experience in a related field is required.

Self-motivated, result-oriented, problem-solving skills, confident, positive personality, and good business acumen.

High accuracy, resourcefulness, attention to detail, and strong work ethics.

Effective communication in English, Mandarin, and Bahasa Malaysia (spoken and written). Proficiency in Mandarin is preferred for communication with Mandarin-speaking clients.

Able to work independently and interact professionally across departments.

Unlock job insights

Salary match, Number of applicants, Skills match

Your application will include the following questions:

• What is your expected monthly basic salary?
• Which of the following qualifications do you have?
• How many years of experience do you have as a Personal Secretary?
• What notice period are you required to give your current employer?
• Do you have experience in a personal assistant role?

Hua Yang Berhad, established in 1978, is a prominent Malaysian property developer specializing in affordable housing. Listed on Bursa Malaysia since 2002, it has a strong track record of delivering quality residential and commercial projects across Malaysia.

Perks and benefits include medical outpatient care, wellness programs, group insurance, allowances, employee welfare programs, parking, personal development, and family care benefits.

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