Personal Assistant (PA)

Superior Property Development; Batu Pahat; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in property development is seeking an Executive Assistant to support the Managing Director. The role involves managing schedules, organizing meetings, and handling correspondence to ensure efficiency. Ideal candidates must be discreet, professional, and possess strong organizational skills with experience in administrative roles. This full-time position offers a dynamic work environment with opportunities for personal growth.

Benefits

Medical benefits

Staff training

Qualifications

• Minimum Diploma/Degree in Business Administration, Management, or related field.
• 2–5 years of experience in a personal or executive assistant role.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the executive's calendar including scheduling meetings and appointments.
• Organize and coordinate meetings, including agenda preparation and minute-taking.
• Handle all correspondence and maintain filing systems.

Skills

Communication

Organization

Multitasking

Proactivity

Confidentiality

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office Suite

Job description

**Must be willing to work in Ayer Hitam (Johor)**

Job Purpose

To provide high-level, confidential administrative support to the Managing Director or Executive to ensure effective and efficient time management, coordination, and execution of daily business and personal activities.

Scope of Work & Responsibilities

1. Administrative & Scheduling Support

Manage the executive's calendar, including scheduling meetings, appointments, and travel.

Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up.

Handle all correspondence—emails, letters, calls—and respond or escalate as appropriate.

Maintain proper filing systems (physical and digital) for documents, records, and reports.

2. Travel & Logistics

Arrange domestic and international travel: flights, accommodation, visas, and ground transport.

Prepare detailed travel itineraries and expense claims.

Ensure smooth logistics for meetings, events, and off-site visits.

Act as gatekeeper and liaison between the executive and internal/external stakeholders.

Coordinate communication with business partners, vendors, consultants, and clients.

Draft letters, memos, reports, presentations, and internal announcements.

4. Task & Project Tracking

Monitor deadlines, track progress of delegated tasks, and provide reminders.

Assist with research, data gathering, and preparation of briefing materials.

Coordinate minor projects and ad hoc assignments as directed.

Key Requirements

Education & Experience:

Minimum Diploma/Degree in Business Administration, Management, or related field.

2–5 years of experience in a personal or executive assistant role.

Excellent written and verbal communication skills in English / Bahasa / Mandarin.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Highly organized, proactive, and capable of multitasking.

Discreet, professional, and trustworthy with a strong sense of confidentiality.

Flexible and adaptable to changing priorities.

Working Hours

Monday to Friday, 8:30 AM – 5:30 PM

Willingness to be contactable outside office hours for urgent matters.

Medical benefits

Staff training

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Company Driver? Which of the following languages are you fluent in? Do you have a valid Malaysian driver's licence? How many years' experience do you have in a training & development role? Do you have experience performing automotive vehicle services? How much notice are you required to give your current employer?

Superior Property Development Sdn Bhd (SPD) was established on 28th July 2022. We've evolved from a trusted main contractor to a dynamic development company. With a foundation built on integrity, humility, solidarity, and innovation, we're reshaping the landscape of construction and development. Committed to creating vibrant communities and sustainable environments, SPD is paving the way for a brighter future.

Superior Property Development Sdn Bhd (SPD) was established on 28th July 2022. We've evolved from a trusted main contractor to a dynamic development company. With a foundation built on integrity, humility, solidarity, and innovation, we're reshaping the landscape of construction and development. Committed to creating vibrant communities and sustainable environments, SPD is paving the way for a brighter future.