Personal Assistant cum Admin (PA)

WediaLab; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Kuala Lumpur seeks a Personal Assistant to provide comprehensive administrative support. The role involves coordination of meetings, document management, and communication with stakeholders, requiring proficiency in both English and Mandarin. The ideal candidate is detail-oriented, professional, and proactive in solving challenges, making this a crucial support role within the organization.

Qualifications

• Proven experience in administrative roles.
• Ability to communicate in Mandarin.
• Meticulous attention to detail.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Serve as a liaison between executives and stakeholders.
• Streamline administrative processes for efficiency.

Skills

Administrative Support

Problem Solving

Attention to Detail

Communication Skills

Proficiency in Microsoft Office

Job description

Job Description

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Manage and organize documents, emails, and other materials, ensuring a systematic filing system.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Respond to inquiries and requests with professionalism and efficiency.
• Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.
• Record meeting minutes and follow up on action items.
• Streamline administrative processes to enhance efficiency.
• Identify areas for improvement and implement solutions.
• Demonstrate strong problem-solving skills to address challenges and obstacles.
• Proactively identify and resolve issues before they escalate.
• Assist in planning and coordinating events, workshops, and other organizational activities.
• Ensure all logistical arrangements are in place.
  
  

Job Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to communicate in Mandarin in order to deal with Chinese stakeholders.
• Willingness to travel with management.
• Meticulous attention to detail in all tasks and responsibilities.
• Ability to maintain accuracy in a fast-paced environment.
• Strong problem-solving abilities with a proactive and solution-oriented approach.
• Professionalism in dealing with diverse stakeholders.
• Proficient in office software (Microsoft Office suite).