Personal Assistant cum Admin Executive

Imperium Solution Sdn. Bhd.; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Selangor is seeking a dependable Personal Assistant cum Admin Executive. This full-time position involves comprehensive administrative support for daily operations and the CEO. Applicants should possess good communication skills, experience in office administration, and proficiency in Microsoft Office applications. If you're proactive and resourceful, this role offers an exciting opportunity to grow within a dynamic team.

Qualifications

• 2-4 years of experience in office administration or personal assistance.
• Fluent in Bahasa Malaysia and English.
• Professional and pleasant personality.

Responsibilities

• Perform day-to-day administrative tasks, including data entry and scheduling.
• Assist the CEO with personal and professional calendar management.
• Handle sensitive information discreetly and professionally.

Skills

Interpersonal skills

Communication

Problem-solving

Adaptability

Resourcefulness

Tools

Microsoft Office

Job description

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About the role

We are seeking an experienced and reliable Personal Assistant cum Admin Executive to join our team at Imperium Solution Sdn. Bhd. in Petaling Jaya, Selangor. This full-time role will provide crucial administrative and personal assistance to support our business operations.

Administrative Duties:

• Handle day-to-day administrative tasks such as data entry, filing, updating documents, preparing quotations, purchase orders, and document preparation.
• Manage daily schedules, including meetings and travel arrangements.
• Handle emails, draft correspondence, and prioritize urgent matters.
• Prepare and organize reports, presentations, and documents related to business operations.
• Maintain confidentiality in handling sensitive business information.
• Take minutes, follow up on key action items, and ensure deadlines are met.
• Assist with HR-related tasks, such as payroll computation, recruitment coordination, onboarding, liaison with EPF and SOCSO, and maintaining employee records.
• Maintain and organize office records, both physical and digital, ensuring easy accessibility.
• Procure office supplies, equipment, and services as required.
• Ensure compliance with office policies, processes, and document control protocols.

Personal Assistant Duties (CEO):

• Serve as the primary point of contact and gatekeeper for the CEO, screening calls, emails, and requests.
• Manage the CEO's personal and professional calendar, ensuring efficient time allocation and prioritization.
• Coordinate and organize travel arrangements for the CEO, including itineraries for personal and business trips.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Draft, review, and edit correspondence, reports, and presentations on behalf of the CEO.
• Provide timely reminders of key deadlines, appointments, and commitments.
• Coordinate with external parties for business meetings, personal engagements, and events.
• Support the CEO in ad hoc tasks and special projects as needed, ensuring all requirements are met efficiently.

Requirement:

• 2-4 years of experience in office administration or personal assistance.
• Computer literate proficiency in Microsoft Office applications.
• Professional and pleasant personality with good written and verbal communication and interpersonal skills.
• Strong adaptability, independence, resourcefulness, good problem-solving skills, proactive, energetic, and takes initiative.

Preferred:

• Required language(s): Fluent in Bahasa Malaysia and English.
• Malay candidate

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Your application will include the following questions:

• How many years' experience do you have as an Administration and Personal Assistant?
• How much notice are you required to give your current employer?

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