Personal Assistant (CEO/DIRECTOR)

Amee Philips Sdn Bhd; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading jewellery design company in Malaysia is seeking a Personal Assistant to the CEO. This role involves managing calendars, coordinating travel, and providing meeting support. The ideal candidate will have a Diploma in Business Administration and experience in secretarial tasks, demonstrating strong interpersonal skills and proficiency in Microsoft Office. This position offers an opportunity to work in a dynamic environment within a company known for its unique jewellery designs.

Benefits

Group Hospital Scheme

Personal Accident Insurance

Qualifications

• Proven experience as a Personal Assistant to the CEO.
• Ability to handle confidential information with discretion.
• Willingness to travel when required.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas and take minutes.

Skills

Secretarial work

Interpersonal skills

Microsoft Office

Education

SPM/STPM/Diploma in Business Administration

Job description

Responsibilities

• Schedule and calendar management: Manage the CEO's professional and personal calendar, schedule meetings, and send reminders.
• Travel coordination: Arrange and book domestic and international travel, including flights, transportation, and accommodations.
• Meeting support: Prepare for meetings by creating agendas, preparing materials, and taking minutes.
• Correspondence: Screen and direct phone calls and emails, draft correspondence, and handle mail on behalf of the CEO.
• Document management: Organize and maintain confidential files, and create and manage databases and filing systems.
• Strategic tasks: Act as liaison between the CEO and other employees at various locations and personal clients, filter information flow; draft, compile, and format reports, presentations, and other documents for in-house use as well as external.
• Project and event coordination: Assist with or lead specific projects and coordinate company events and meetings.
• Financial support: Process expenses, manage corporate credit cards, and handle other financial duties as directed.
• Problem-solving: Resolve issues to prevent recurrence and report critical issues for final decisions.
• Other duties as and when assigned.

Qualifications

• SPM/STPM/Diploma in Business Administration or related fields.
• Sound knowledge of secretarial work (advantage).
• Ability to interact with all levels of people including staff and clients.
• Willingness to travel as and when required.

Application

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• Are you willing to travel for this role when required?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?

Company

Amee Philips is an award winning jewellery designer and a gemstone purist, designing unique 18K gold jewellery with natural gemstones from around the world.

Our Collections: We find out what the customer likes and recommend the perfect pieces from our clearly defined collections.

Custom Design Service: We help our customers custom design jewellery to their precise requirements.

Make Overs: We help our customers remodel their old jewellery to renew their love for it.

Versatile Jewellery: We inspire customers with demonstrations of our award winning 1926 Collection of versatile jewellery. It's ideal for presents and so convenient for the busy person on the go.

Collectors Gemstones: We present rare natural gemstones of the finest quality to our connoisseur customers.

Amee Philips jewellery complements the beauty and adds to the confidence of our customers and is a valuable asset to be worn, admired, treasured and handed down through generations.

Benefits

• Group Hospital Scheme, Personal Accident - UR KLINIK