Personal Assistant - CEO

BIG Pharmacy Healthcare Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading healthcare pharmacy is seeking an experienced Executive Secretary to support the CEO with administrative tasks, including managing schedules, meeting arrangements, and maintaining confidentiality. Candidates should possess a relevant diploma and a minimum of 4 years experience, with excellent communication skills in English and Bahasa Malaysia.

Qualifications

• Minimum of 4 years' relevant experience.
• Proficient in English and Bahasa Malaysia.
• Own transportation and valid driving license required.

Responsibilities

• Provide comprehensive secretarial support to the CEO.
• Coordinate meetings and handle correspondence.
• Prepare meeting documents and generate minutes.

Skills

Planning

Time Management

Communication

Interpersonal Skills

Discretion

Education

Diploma in Administration, Management, Secretarial or equivalent

Tools

Google Applications

Microsoft Office Suite

Job description

Provide comprehensive secretarial support to the Chief Executive Officer (CEO) by managing the schedule, coordinating meetings, and handling correspondence. This includes organizing and prioritizing appointments, preparing agendas, taking minutes during meetings, and ensuring timely follow-up on action items.

Handle sensitive and confidential information with the utmost discretion and professionalism, maintaining a high level of confidentiality in all communications and interactions with management, staff, and external parties.

Prepare meeting documents, generate minutes of meetings and circular resolutions in a timely manner.

Assist in preparing reports and presentations, maintain confidential files, and facilitate communication between the CEO and other departments and external stakeholders.

Act as the primary contact for internal and external stakeholders, managing inquiries and requests effectively.

Coordinate travel arrangements, accommodations, and itineraries for the CEO.

Support the CEO in various administrative tasks to enhance productivity and manage risk-related initiatives within the organization.

Assist in day-to-day operations in the CEO's office.

Job Specifications

• Candidates must possess at least a Diploma, Advanced/Higher/Graduate Diploma in Studies, Administration, Management, Secretarial or equivalent.
• Minimum of 4 years' relevant working experience.
• Experience dealing with government authorities.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion in handling confidential information.
• Good interpersonal skills and a pleasant disposition.
• Ability to work independently with minimal supervision.
• Integrity and confidentiality in sensitive matters.
• Proficient in Google and Microsoft Office applications (Word, Excel, PowerPoint).
• Own transportation and valid driving license required.
• Willing to travel or relocate from Caring HQ PJ51A to new HQ at Bukit Raja 2 by mid-year.

Interested candidates are encouraged to submit their application to [e-mail]. For more information about the position, let's have a chat!

Note: Salary details will be discussed during the interview based on experience and skills.