Personal Assistant

MR DIY International; Seri Kembangan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in home improvement, MR DIY International offers an exciting opportunity for a Personal Assistant to support executives. The role involves high-level administrative tasks such as managing calendars and coordinating meetings while ensuring confidentiality and smooth operations. Ideal candidates should be proactive, detail-oriented, and fluent in Mandarin.

Qualifications

• Minimum 5 years of experience as a Personal Assistant or similar role supporting senior executives.
• Proficient in Mandarin as required to liaise with stakeholders from China.

Responsibilities

• Manage the executive's calendar and schedule meetings.
• Coordinate travel arrangements and plan meetings.
• Serve as a liaison between the executive and stakeholders.
• Maintain confidentiality of sensitive information.

Skills

Communication

Proactivity

Discretion

Detail-oriented

Resourcefulness

Interpersonal skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office

Job description

At MR DIY International, we're more than a global home improvement brand, we're a catalyst for ambitious talent ready to grow beyond borders.

With over 5,000+ stores across 14 countries globally, we offer unmatched international exposure to those looking to build a meaningful, global career. From retail operations and merchandising to strategy, tech, and supply chain. Your work here shapes how millions of customers shop every day.

Job Summary

The Personal Assistant provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role will ensure the executive’s day-to-day activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Responsibilities:

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist in planning, managing, and executing projects and events.
• Track and ensure the completion of tasks and projects
• Maintain confidentiality of sensitive information and ensure smooth office operations.
• Manage expense reports, invoices, and budget tracking for the executive's activities.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or any related field.
• Minimum 5 years of experience as an Personal Assistant or similar role supporting senior executives
• Excellent written and verbal communication skills, proficient in Microsoft Office.
• Ability to work independently, anticipates needs and takes initiative, and resourceful.
• Has a high level of discretion, professionalism and attention to detail.
• Proactive, solutions oriented with a positive attitude, flexible and adaptable to changing priorities and deadlines, strong interpersonal skills.
• Proficient in Mandarin, as the incumbent will be required to liaise with stakeholders from China.