Personal Assistant

AirAsia; Sepang; On-site; MYR 20,000 - 100,000; Full time

Job summary

AirAsia is seeking a proactive Personal Assistant to support the Chief People Officer. The ideal candidate will manage the CPO's calendar, handle administrative tasks, and ensure confidentiality. This role requires strong organizational skills and a minimum of 2-3 years of experience in a similar position.

Benefits

Medical and insurance benefits

Paid time off

Free and discounted flights

Qualifications

• 2-3 years of experience as an Executive Assistant or Personal Assistant.
• Detail-oriented and meticulous in managing data.
• Self-starter with the ability to gather necessary information quickly.

Responsibilities

• Manage and coordinate the CPO's complex calendar and appointments.
• Handle departmental administration matters including invoicing and budgeting.
• Assist with travel arrangements for the CPO.

Skills

Attention to detail

Communication

Organizational skills

Resourcefulness

Tech-savvy

Job description

Job Description

YOUR ROLE AS A:

We are seeking a highly efficient, proactive, and detail-oriented Personal Assistant to provide dedicated support to our Chief People Officer (CPO). The ideal candidate will be resourceful and independent, with exceptional communication and organizational skills, capable of seamlessly managing the CPO's calendar and travel arrangements while maintaining professionalism and discretion in our dynamic office environment.

WHAT YOU’LL CHAMPION:

• Proactively manage and coordinate the CPO's complex and frequently changing calendar, scheduling meetings, appointments, and video conferences across different time zones with meticulous attention to detail.
• Anticipate the CPO's needs, manage tasks, deadlines, and follow-ups proactively, ensuring smooth workflow and efficient use of time.
• Handle departmental administration matters including invoicing, budgeting, engagement events, payments, and other support tasks.
• Monitor team leave management and keep the CPO updated on team movements.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage the CPO’s schedule to optimize time and accommodate ad hoc changes.
• Prepare presentation decks and consolidate information for meetings as needed.
• Assist with travel arrangements for the CPO.

WHO YOU ARE:

• Detail-oriented and meticulous in managing data and information.
• Possess at least 2-3 years of experience as an Executive Assistant or Personal Assistant.
• Resourceful and eager to explore new ways to improve efficiency.
• Self-starter with the ability to gather necessary information quickly and effectively.
• Tech-savvy, especially with slides, documents, and spreadsheets.

WHAT YOU’LL ENJOY:

• Physical Wellbeing: Medical and insurance benefits, maternity expenses, flexible work arrangements, health and fitness amenities.
• Emotional Wellbeing: Paid time off, wellness programs, childcare amenities.
• Financial Wellbeing: Resources for financial, personal skills, and career development.
• Allstars Specials: Free and discounted flights, exclusive partner discounts.
• A unique Allstar culture.

OUR HIRING PROCESS:

• Application received
• Candidate screening
• Interviews and assessments
• Background checks and other assessments
• Offer and negotiation

GET TO KNOW AirAsia:

AirAsia has been the World's Best Low-Cost Airline for 15 consecutive years, with over 800 million guests flown. We champion dreams, serve the underserved, and connect the world and ASEAN so that now everyone can fly.

We value diversity and are committed to creating an inclusive work environment. We are proud to be an equal opportunity employer.

Search Firm Representatives: AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted without a valid written agreement will be deemed the company's property, and no fee will be paid unless a pre-existing agreement is in place.