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Personal Assistant

Sin-Kung Logistics

Selangor

On-site

MYR 20,000 - 100,000

Full time

3 days ago

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Job summary

A leading logistics company is seeking a Personal Assistant to support the Managing Director with administrative tasks, including managing calendars, coordinating meetings, and preparing documents. The ideal candidate should possess effective communication skills in English and Mandarin, along with strong organizational abilities to handle sensitive information discreetly. This role requires a proactive individual who can also undertake travel arrangements and assist with business presentations.

Qualifications

3-5 years of experience as a Personal Assistant or similar role.
Excellent proficiency in English and Mandarin.
Ability to handle sensitive information discreetly.

Responsibilities

Manage the Director's calendar and schedule meetings.
Act as a liaison between the Director and internal/external parties.
Organize travel arrangements for business trips.

Skills

Communication Skills

Organizational Skills

Time Management

Discretion

Education

Bachelor's degree in Business Administration or relevant field

Tools

MS Office

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Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize necessary documents, reports, and presentations.
Handle incoming emails, phone calls, and correspondence on behalf of the Director.

2. Meeting Management:

Coordinate and organize meetings, ensuring all necessary arrangements are made.
Attend meetings with the Director, take minutes, and prepare accurate summaries.
Follow up on action items and ensure timely completion.

3. Communication:

Act as a liaison between the Director and internal/external parties to ensure effective communication.
Draft and proofread correspondence, emails, and documents in English and Mandarin.

4. Travel Arrangements:

Arrange travel itineraries, accommodations, and logistics for business trips.
Handle visa applications and other travel-related documentation.
Occasionally travel with the Managing Director to attend business meetings.

5. Business Presentations:

Host and present during business meetings as required, ensuring professionalism and clarity.

6. Document Management:

Maintain and organize electronic and physical filing systems.
Ensure confidentiality and security of all documents and information.

7. General Assistance:

Provide general administrative support to the Director and other team members as needed.
Handle ad-hoc tasks and projects as assigned.

JOB REQUIREMENTS:

Bachelor's degree in Business Administration, Secretarial Studies, or relevant field preferred.
3-5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
Excellent communication skills in English and Mandarin, both verbal and written.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
Discretion and confidentiality in handling sensitive information.
Valid driving license and access to a car for out-of-office meetings.
Ability to travel occasionally and host business presentations during meetings.

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Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant? Which of the following Microsoft Office products are you experienced with? Are you willing to travel for this role when required? Do you have secretarial experience? Which of the following languages are you fluent in?

History

Since its inauguration 35 years ago, the SINKUNG group of companies have evolved from a small set-up offering transportation services to a total logistics solutions provider. Experience has taught us one thing which is cargo comes in all shapes and sizes. Likewise each customer possesses a unique package of logistical needs from cargo handling, warehousing, distribution to trucking services.

At SINKUNG, we take pride in storing and transporting a wide spectrum of cargo. Our initiative, inventiveness and commitment towards providing effective customized logistic packages has groomed us to be one of Malaysia’s largest total logistical solutions service provider.

OUR CORPORATE GOALS:

TO CUSTOMIZE AND PROVIDE RELIABLE, EFFICIENT IN TOTAL LOGISTICS SOLUTIONS MEETING CLIENTS STRINGENT REQUIREMENT (SOP) IN TERMS OF SERVICES, FACILITIES IN RESPECT OF PRODUCTS, SECURITY, RISK MANAGEMENT, QUALITY AND ZERO CUSTOMER COMPLAINTS.

OUR CORPORATE PHILOSOPHY:

MAINTAINING A POSITIVE ATTITUDE AT ALL TIMES TOWARDS ALL MATTERS AND WORKING TOWARDS LEADING THE WAY IN TOTAL LOGISTICS.

OUR QUALITY POLICY:

1) Efficient -Efficient services and delivers on time.

2) Effective -Effective services that continuously anticipate demanding customer needs and preferences.

3) Expert Services -Experienced personnel provides safe, proper, secured and expert handling method to all cargoes.