Personal Assistant

DHL Supply Chain; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global logistics provider in Selangor, Malaysia is seeking an Executive Assistant to support the Director. Responsibilities include managing the director’s calendar, organizing meetings, and handling confidential information. Ideal candidates will have a Diploma in Business Administration and at least two years of experience in a similar role. Proficiency in English and MS Office is essential. Competitive compensation is offered.

Qualifications

• Minimum 2 years of experience in a personal or executive assistant role, preferably supporting senior-level executives.
• Experience in a multinational or logistics environment is an added advantage.
• Proactive, reliable, and able to work independently with minimal supervision.

Responsibilities

• Manage the Director’s calendar and schedule meetings.
• Organize meetings, prepare agendas and follow-up actions.
• Handle confidential information and be the first point of contact for the Director.
• Draft, review, and manage business correspondence.
• Coordinate communication flow between teams.
• Process expenses and claims in compliance with company policies.
• Assist with transportation arrangements for site visits.

Skills

Excellent verbal and written communication in English

Strong time management

Multitasking

Organizational skills

Professionalism

Discretion

Confidentiality

Proficiency in MS Office Suite

Education

Minimum Diploma in Business Administration or related field

Tools

MS Office Suite

Job description

About Us

At DHL, people mean the world to us. That’s why your goal has always been to attract and retain the best talent over the world. We provide challenge and opportunity for personal and professional development. We recognize the difference you bring to our business, and together we share the pride of building the logistics company for the world.

Under the DHL Supply Chain umbrella, one of the business units of DHL, we provide customized logistics and industry solutions in the areas of supply chain management, warehousing, distribution, value added services, and lead logistics provider services for our customers – helping them deliver better results every day.

Responsibilities

• Manage the Director’s calendar, including scheduling meetings and appointments,
• Organize internal and external meetings including preparing agendas, documents, minutes, and follow-up actions.
• Preparing the refreshments for the clients prior to the meetings
• Handle confidential and sensitive information with the highest level of discretion.Act as the first point of contact for internal and external parties on behalf of the Director.
• Draft, review, and manage emails, letters, presentations, minutes other business correspondence.
• Coordinate communication flow between the Business Development team and other departments.
• Maintain and update files, records, and reports relevant to business development activities.
• Process expenses, claims, and invoices in compliance with DHL policies.
• Assist in term of the transportation arrangements when Director required for site vising.

Qualifications & Requirements

• Minimum Diploma in Business Administration, Management, or related field.
• Minimum 2 years years of experience in a personal assistant or executive assistant role, preferably supporting senior-level executives.
• Experience in a multinational or logistics-related environment is an added advantage.
• Excellent verbal and written communication in English.
• Strong time management, multitasking, and organizational skills.
• High degree of professionalism, discretion, and confidentiality.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Proactive, reliable, and able to work independently with minimal supervision.