Personal Assistant

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Trapia Malaysia is a fast-growing, internationally owned aquaculture company specializing in premium tilapia production. We operate a fully integrated value chain and are scaling up operations from our new HQ in Penang. Innovation, speed, and sustainable execution define our culture.

The Role

We’re hiring a sharp, discreet, and organized Executive Personal Assistant (PA) to support our CEO. This isn’t your average admin role. You’ll be embedded into company leadership, helping manage projects, priorities, communications, and time. You’ll also coordinate light digital communications (LinkedIn, website) with third-party vendors.

What You'll Do

1. Executive Support

• Manage and prioritize the CEO’s schedule
• Track tasks, prepare agendas, follow up on deliverables
• Assist with reports, slide decks, and internal updates

• Be the gatekeeper between the CEO and all stakeholders
• Draft or filter correspondence on the CEO’s behalf
• Manage meeting minutes and follow-up tasks

• Plan and book domestic/international travel
• Handle accommodation, transportation, and briefings
• Manage expense claims and reimbursements

• Supervise admin staff (drivers, cleaners, office assistants)
• Ensure smooth daily operations at HQ
• Liaise with vendors and manage supply needs

• Post light updates to LinkedIn and coordinate content from the CEO
• Collaborate with third parties for visuals or website updates
• Ensure Trapia’s digital channels reflect an active, professional brand

• Handle sensitive matters with utmost discretion
• Track government announcements and flag potential risks to the CEO

A Day in the Life

Start your day by syncing the CEO’s agenda, confirming travel or meeting needs, and organizing tasks across teams. Jump into a call with an external web partner. Midday, you prepare meeting briefs and slide decks, join a department check-in, and note follow-ups. By afternoon, you're editing a LinkedIn post draft from the CEO, clearing outstanding expense reports, and planning logistics for next week’s trip. You end the day ahead of the curve, already lining up priorities for tomorrow.

What We’re Looking For

Must-Haves

• 3–5 years experience as a PA or Executive Assistant
• Excellent written and spoken English
• Confident in MS Office, Google Suite, and light SoMe tools
• Strong organizational and multitasking skills
• Mature, discreet, and comfortable with pressure

Nice-to-Haves

• Worked in a global or fast-moving company
• Familiarity with Trello, Notion, or AI task assistants
• Basic knowledge of SoMe scheduling or Canva
• Malay and/or Mandarin language skills

What’s In It for You?

• Annual performance bonus (up to 2 months’ salary)
• Health insurance + EPF + SOCSO + EIS
• Learning opportunities directly from the CEO
• Dynamic, international work culture
• Growth path into Chief of Staff or Project Manager roles

How to Apply

Send your CV + short cover letter to: norlia@trapia.com.my
Subject line: “Application – Executive PA to CEO”

Living in Batu Kawan, Penang

Trapia’s HQ is located in Batu Kawan, one of Penang’s fastest-growing business and innovation hubs — home to multinational companies, modern infrastructure, and excellent connectivity via the Second Bridge and nearby highways.

The area offers a good mix of amenities, lifestyle, and convenience — from IKEA and Design Village to modern housing, local food courts, and trendy cafes.

Penang itself is a vibrant state known for its food, culture, and opportunities, making it a great place to build both a career and a comfortable life.