Personal Assistant

GAMBIT GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in wealth management is seeking a highly organized Personal Assistant to support the Group CEO. The role involves managing the CEO’s calendar, coordinating meetings, and providing administrative assistance. The ideal candidate should have at least 2-3 years of experience and possess excellent organizational and communication skills.

Qualifications

• Minimum 2-3 years experience in PA or administrative role.
• High proficiency in Google Workspace and Microsoft Office.
• Excellent communication skills, both written and verbal.

Responsibilities

• Manage and maintain GCEO’s calendar and schedule appointments.
• Coordinate internal and external meetings.
• Provide general administrative support and document preparation.

Skills

Organizational Skills

Communication Skills

Time Management

Proactive Attitude

Discretion

Education

Diploma/Degree in Business Administration

Other related fields

Tools

Google Workspace

Microsoft Office Suite

Job description

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Group Chief Executive Officer (GCEO). The ideal candidate will be a self-starter with excellent communication skills, the ability to manage multiple priorities efficiently, and maintain a high level of confidentiality.

Key Responsibilities:

Manage and maintain the GCEO’s calendar, including scheduling of appointments, meetings, and travel arrangements.

Coordinate internal and external meetings, including agenda preparation, minute-taking, presentation materials, and follow-up on key deliverables.

Track and follow up on emails, correspondence, and delegated tasks to ensure timely responses and completion.

Arrange and coordinate travel logistics, including flights, visas, accommodation, itineraries, and ground transport.

Provide general administrative support, including document preparation, presentations, and report compilation.

Manage GCEO’s properties (eg: rental collection and payments) and act as bank liaison personnel (eg: monitor and timely payments of loans)

Undertake any other duties or responsibilities as assigned by management from time to time.

Requirements:

Proven experience in a PA, Executive Assistant, or administrative role (minimum 2 - 3 years preferred).

Diploma/Degree in Business Administration, Human Resources, Finance, Accounting or other related fields.

High proficiency in Google Workspace and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Excellent communication skills, both written and verbal.

Strong organizational, multitasking, time management abilities and prioritize efficiently in a fast-paced environment.

Discretion and trustworthiness in handling confidential information.

Ability to work independently with minimal supervision.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer?

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.

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