Personal Assistant

Solarvest; Petaling Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is looking for an organized Administrative Support professional to assist the Group VP. This role is vital in managing daily operations, project support, and communications, requiring proficiency in Mandarin for effective interactions. The ideal candidate will have strong organizational and multitasking skills, be proficient in Microsoft Office Suite, and possess a degree or relevant experience. Join a dynamic team where your contributions will directly impact the efficiency of high-level operations and facilitate meaningful engagements. If you thrive in a fast-paced environment and are eager to support executive functions, this opportunity is perfect for you.

Qualifications

• Bachelor's degree preferred; fresh graduates with internships welcome.
• 1-2 years of administrative experience preferred but not required.

Responsibilities

• Coordinate the Group VP's calendar and manage travel arrangements.
• Draft and manage correspondence, serving as a key communication point.
• Organize meetings and events, tracking action items and logistics.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Multitasking Abilities

Proficiency in Mandarin

Problem-Solving Skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title: Administrative Support to Group VP (Mandarin Speaker Preferred)

Job Overview: We are seeking an organized and proactive Administrative Support professional to assist the Group VP with daily operations, project management, and communications. This role involves coordinating schedules, managing travel logistics, and facilitating meetings and events. Proficiency in Mandarin is a strong advantage, as the role may involve interactions in Mandarin-speaking environments.

Key Responsibilities:

Administrative Support:

• Oversee and coordinate the Group VP's calendar
• Schedule appointments and manage travel arrangements
• Ensure efficient handling of all scheduling and logistical needs

Communication Management:

• Draft, review, and manage correspondence, including emails, reports, and presentations
• Serve as a key point of contact for internal and external communications

Meeting and Event Coordination:

• Organize and facilitate meetings, prepare agendas, and record minutes
• Track action items and manage logistics for events, conferences, and high-profile gatherings

Travel Management:

• Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation
• Provide detailed travel plans and manage all related arrangements

Project Support:

• Assist with special projects by conducting research, analyzing data, and monitoring progress
• Support various initiatives led by the Group VP

Requirements

Education:

• Bachelor's degree or equivalent experience in a relevant field preferred
• Fresh graduates with a strong academic background and relevant internships are welcome to apply

Experience:

• Minimum of 1-2 years of experience in an administrative role preferred but not required
• Relevant internships or academic projects will be considered for fresh graduates

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent organizational, communication, and multitasking abilities
• Language Requirements: Fluent in Bahasa Malaysia and English; proficiency in Mandarin is strongly preferred

Attributes:

• Professionalism, discretion, strong problem-solving skills, and adaptability to a fast-paced environment