Personal Assistant

Yes Travel & Holidays Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A travel and holidays company in Kuala Lumpur is seeking an experienced Executive Assistant. The role involves managing day-to-day operations, coordinating schedules, and handling confidential information. The ideal candidate must possess at least a Bachelor's Degree and have 2 years of relevant experience, along with excellent organizational and interpersonal skills. A full-time position with benefits is offered.

Benefits

EPF/SOCSO

Medical cover RM600/year

Department food allowance provided

Yearly performance bonus

Yearly increment based on performance

Training provided

Qualifications

• At least 2 years of working experience in related field.
• Must be able to work independently with low supervision.
• Able to undertake pressure in meeting deadlines.

Responsibilities

• Manage the Top Management's day-to-day administrative and operational matters.
• Organize travel itineraries, including visa arrangements.
• Handle a wide range of confidential information or documents.

Skills

excellent supervisorial skills

excellent organization skills

Excellent written & interpersonal skills

Education

Professional Certificate or equivalent

Bachelor's Degree in relevant field

Job description

Responsibilities

• Responsible for managing the Top Management's day-to-day administrative and operational matters
• Making interview appointments, coordinating business schedules, minutes of meeting
• Develop and maintain a filing system
• Handling of personal and private/confidential matters for the Director and/or immediate family members of the Directors, as instructed
• Maintain the confidentiality of the company's information
• Undertake ad-hoc assignments as and when required
• Organizing and managing business/meeting schedule, sending reminders, assessing priority of appointments, and relocation as necessary
• Provide administrative assistance, such as writing and editing e-mails, preparing business/meeting agendas, reports, memos, invoices, letters, presentation materials, and other documents
• Answering phones politely and professionally, and routing calls to the correct person or taking messages
• Organizing travel itineraries, including a visa (if required)
• Taking notes and writing minutes during meetings
• Handling a wide range of confidential information or documents
• Excellent skills in writing clear, concise, and grammatically correct English and Mandarin copy
• Must be able to work independently with low supervision
• Work closely with other Heads of Department to achieve a harmonious working environment
• Ability to handle multiple tasks, meet deadlines, and work in a fast-paced environment
• Undertake assignments from time to time, ad-hoc functions, and related duties as specified

Qualifications

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accountancy/Banking, Business Studies/Administration/Management, Marketing, Secretarial, Commerce or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Executives specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Required language(s): Bahasa Malaysia, Mandarin, English
• Required skill(s): excellent supervisorial skills, excellent organization skills, Excellent written & interpersonal skills.
• Full-Time position(s) available.
• Able to undertake pressure in meeting deadlines and deal with relevant authorities in a professional manner
• Able to multitask

Benefits

• EPF/SOCSO
• Medical cover RM600/year
• Department food allowance provided
• Yearly performance bonus
• Yearly increment based on performance
• Training provided