Personal Assistant

GSKL Property Holding Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic and forward-thinking company in Kuala Lumpur is seeking an experienced Personal Assistant to support their director. This role involves managing schedules, organizing files, and providing high-level administrative support. The ideal candidate will possess strong communication and organizational skills, along with proficiency in Microsoft Office. A competitive salary and benefits are offered in a supportive work-life balance environment.

Benefits

Generous benefits package

Opportunity for career development

Healthy work-life balance

Qualifications

• Minimum 1 year as a Personal Assistant or Executive Assistant.
• Exceptional attention to detail and high standard of administrative support.
• Ability to interact with people at all levels of the organisation.

Responsibilities

• Providing comprehensive executive-level administrative support.
• Organizing and maintaining files and documents for easy access.
• Handling correspondence on behalf of the director.

Skills

Communication skills

Time management

Organisational skills

Proficient in Microsoft Office

Job description

About the role

This full-time Personal Assistant role with GSKL Property Holding Sdn Bhd offers an excellent opportunity to support the company's director in Kuala Lumpur City Centre, Kuala Lumpur. As a key member of the Administration & Office Support team, you will play a crucial role in ensuring the smooth running of day-to-day operations and providing high-level administrative and organisational assistance.

What you'll be doing

1. Providing comprehensive executive-level administrative support, including manage and maintain the director’s calendar, schedule meetings and appointments coordination, and travel arrangements.

2. Prepare meeting agendas, take minutes, and follow up on action items.

3. Organize and maintain electronic and physical files, documents, and confidential information to ensure information is readily accessible.

4. Handle correspondence (emails, letters, phone calls) on behalf of the director.

5. Draft and proofread reports, presentations, business documents and official communications.

6. Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.

7. Prepare travel claims and expense reports.

8. Assist with research, data collection, and preparation of reports or proposals.

9. Assist in office management tasks if needed (e.g. ordering supplies, coordinating with HR/Admin).

Ethics

1. Providing a high level of discretion and confidentiality of sensitive business information and director's personal matters.

2. Represent the director in a professional and courteous manner.

What we're looking for

Minimum 1 year of experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment

Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation

Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure

Proficient in Microsoft Office suite, including advanced skills in Word, Excel, and PowerPoint

Exceptional attention to detail and a commitment to providing a high standard of administrative support

Flexible, proactive, and able to work independently with minimal supervision

What we offer

GSKL Property Holding Sdn Bhd is a dynamic and forward-thinking company that values its employees. We offer a competitive salary, generous benefits package, and opportunities for career development. Our company culture promotes a healthy work-life balance, and we are committed to supporting the wellbeing of our team.

About us

GSKL Property Holding Sdn Bhd is a leading property investment and management company based in Kuala Lumpur, Malaysia. With a diverse portfolio of commercial and residential properties, we are committed to delivering exceptional value to our clients and creating sustainable communities. Our success is driven by our talented and dedicated team, who share our vision of excellence and innovation.

If you are an experienced Personal Assistant who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant? Which of the following Microsoft Office products are you experienced with? Do you have secretarial experience? Which of the following languages are you fluent in? How would you rate your English language skills?

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