Personal Assistant

Executive Recruiters; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Executive Assistant to support the Director in a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, manage multiple priorities, and maintain professionalism while coordinating various tasks. This role requires proficiency in MS Office and a minimum of three years of relevant experience, particularly in property development or real estate.

Qualifications

• Minimum 3 years as a PA or Executive Assistant.
• Fluent in English (written and spoken).
• Experience in minute-taking for high-level meetings.

Responsibilities

• Provide high-level administrative assistance to the Director.
• Manage the Director’s calendar and travel arrangements.
• Prepare agendas and take accurate minutes for meetings.

Skills

Multitasking

Prioritization

Interpersonal Skills

Discretion

Tools

MS Office

Project Management Tools

Job description

This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibilities:

1. Executive Support: Provide high-level administrative assistance to the Director, ensuring smooth day-to-day operations.
2. Schedule Management: Proactively manage the Director’s calendar, including meetings, appointments, and travel arrangements, while prioritizing conflicting demands.
3. Meeting Coordination: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely execution.
4. Communication Liaison: Serve as the primary point of contact between the Director and internal/external stakeholders, maintaining professionalism and discretion.
5. Document Preparation: Draft, proofread, and format reports, presentations, and correspondence with a keen eye for detail.
6. Ad Hoc Tasks: Assist with project coordination, event planning, and other duties as required.

Requirements:

• Minimum 3 years as a PA or Executive Assistant, preferably in property development, real estate, or a related field.
• Exceptional ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Fluent in English (written and spoken); articulate and presentable with strong interpersonal skills.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint); familiarity with project management tools is a plus.
• Discreet, polished, and adaptable to dynamic executive needs.
• Experience in minute-taking for high-level meetings.
• Able to anticipate needs and work independently.

Note: The section with questions appears to be part of the application process and can be omitted from the job description for clarity.