Personal Assistant

Navis Capital Partners; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading investment firm in Kuala Lumpur seeks an organized Administrative Assistant for the Managing Partner. The ideal candidate will have over 15 years of experience supporting senior executives and must excel in multitasking and communication. This role involves coordinating schedules across time zones and assisting with meeting preparation. Competitive remuneration and career prospects are offered.

Qualifications

• Minimum of 15 years relevant working experience supporting Senior Executive in a MNC or professional services environment.
• Excellent spoken and written English.

Responsibilities

• Oversee a wide range of responsibilities for the Managing Partner.
• Ensure seamless coordination across multiple time zones.
• Collaborate with all secretaries.
• Assist in preparation of meeting materials and presentation decks.

Skills

Excellent organization/prioritization skills

Multitasking

Proactive and flexible capabilities

Microsoft Office Applications (Word, Excel, PowerPoint)

Education

Diploma/Advanced Diploma in Private Secretaryship

Job description

Overview

Navis Capital Partners is a leading investment firm, focused on growth buyout private equity investments, public equities, and private credit. The firm operates across Southeast Asia and the broader Asia region, with offices in Malaysia, Singapore, HK, Thailand, Vietnam, and Australia. We manage assets of USD4 billion, supported by a team of over 100 professionals. Navis has a 25-year track record, and the firm has made over 90 controlling private equity investments. Our collegial culture values teamwork, mentorship, diversity, and rewards those that take initiative. Navis is expanding, and we would like to invite exceptional candidates to join our dynamic team at our offices across the region. For interested candidates, you may apply and submit your CV at our LinkedIn job advertisement link.

About the Role

This position requires a competent and highly organized individual who is able to respond quickly and positively in all situations. This role demands significant responsibility and a high degree of integrity and trustworthiness. It is an administrative role mostly responsible for overseeing the Managing Partner’s personal needs and professional business needs. The candidate is also expected to work as a team with other secretaries (Personal Assistant, Executive Assistants, and Receptionists).

Responsibilities

• Oversee a wide range of responsibilities for the Managing Partner, from personal and family matters to professional business needs.
• Ensure seamless coordination across multiple time zones for the Managing Partner. This includes (but is not limited to) calendar schedules, meeting coordination, travel arrangements, visa application (as needed and by engaging with relevant parties).
• Collaborate with all secretaries.
• Assist in preparation and readiness of meeting materials and presentation decks prior to the meeting schedule.

Qualifications

• Possess a formal secretarial training with Diploma/Advanced Diploma in Private Secretaryship from a recognized college.
• Minimum of 15 years relevant working experience supporting Senior Executive in a MNC or professional services environment.
• Excellent spoken and written English.

Required Skills

• Excellent organization/prioritization skills and multitasking.
• Proactive, flexible and multi-tasking capabilities necessary.
• Excellent with Microsoft Office Applications (Word, Excel and Power Point).

Interested applicants are invited to apply enclosing your detailed resume stating personal particulars, qualification, and employment history.

We offer competitive remuneration and excellent career prospects to suitable candidates. You may visit our website at www.naviscapital.com.