Personal Assistant

Executive Recruiters; Kajang Municipal Council; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading company is seeking an experienced Executive Assistant to provide strategic and administrative support to the Director. The role requires strong organizational skills, legal expertise, and the ability to manage a dynamic environment. The ideal candidate will have a Bachelor's degree and several years of relevant experience, demonstrating discretion and professionalism in handling sensitive matters.

Qualifications

• Minimum of 5-8 years of experience in a similar role.
• Expertise in drafting and reviewing legal agreements.

Responsibilities

• Deliver comprehensive administrative and strategic assistance to the Director.
• Draft, review, and oversee legal documentation.
• Maintain meticulous documentation and serve as a liaison.

Skills

Organizational Skills

Communication

Analytical Skills

Problem-Solving

Education

Bachelor’s degree in Law

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

• Deliver comprehensive administrative and strategic assistance to the Director, ensuring seamless execution across all business ventures and initiatives.
  
• Proactively track tasks, deadlines, and key decisions, providing well-reasoned recommendations with clear advantages, risks, and business insights.
  
• Optimize the Director’s schedule by prioritizing engagements, filtering requests, and managing a dynamic, fast-paced calendar.
  
• Organize and coordinate meetings, appointments, and stakeholder engagements (both internal and external).
  

Business & Legal Advisory

• Develop high-quality reports, proposals, term sheets, presentations, and strategic analyses to facilitate informed decision-making.
  
• Draft, review, and oversee legal documentation, including contracts, compliance materials, and regulatory filings.
  
• Perform market, financial, and legal due diligence to evaluate business expansion and acquisition opportunities.
  
• Provide expert guidance on corporate legal matters, including labour law, taxation, corporate finance, and partnership structures.
  

Operational & Compliance Management

• Maintain meticulous documentation, ensuring secure and organized record-keeping.
  
• Attend executive meetings, document minutes, and monitor follow-up actions for accountability.
  
• Serve as a liaison between internal teams, external partners, legal advisors, consultants, and government agencies.
  
• Facilitate M&A processes, including due diligence, deal coordination, and post-acquisition integration.
  

Confidential & Administrative Oversight

• Handle sensitive matters with the utmost discretion, professionalism, and integrity.
  
• Manage end-to-end travel arrangements, including flights, accommodation, and logistics.
  
• Drive strategic projects forward, ensuring timely and effective execution.
  
• Resolve ad-hoc challenges and requests with efficiency and sound judgment.
  

Requirements

• Strong business sense with an understanding of multiple industries
  
• Excellent organizational skills and ability to manage dynamic, fast-paced environments.
  
• Demonstrated legal and analytical skills, ability to digest contracts, proposals and complex data.
  
• Strong communication skills- clear, concise and diplomatic
  
• Strong personality – calm, tactful and trustworthy, able to manage a fast moving boss.
  
• Expertise in drafting and reviewing legal agreements and corporate advisory matters
  
• Bachelor’s degree in Law, Business Administration, or a related field.
  
• Minimum of 5-8 years of experience in a similar role, preferably with legal exposure.
  
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and strong analytical skills.
  
• Excellent communication skills in English, Mandarin, and Bahasa Malaysia.
  
• Highly organized, detail-oriented, and capable of managing multiple priorities.
  
• Strong problem-solving skills and ability to perform under pressure.
  
• Integrity and discretion in handling confidential information.
  
• Willing to travel and work flexible hours when required.
  
• Male candidates preferred due to job nature and travel requirements.
  
• Ability to manage unstructured schedules and adapt to last-minute changes effectively.