Personal Assistant

MOG GROUP OF COMPANIES; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company is seeking a proactive Personal Assistant (PA) to support the Director, requiring a blend of strong legal expertise and exceptional organizational skills. The ideal candidate will manage dynamic schedules, prepare high-quality business reports, and provide strategic support across various initiatives. This role demands discretion, legal knowledge, and the ability to adapt to fast-paced environments while ensuring exceptional communication and problem-solving skills.

Qualifications

• Minimum of 5-8 years of experience in a similar role, preferably with legal exposure.
• Strong business sense and ability to manage dynamic environments.
• Experience in drafting and reviewing legal agreements.

Responsibilities

• Provide high-level administrative and strategic support to the Director.
• Manage schedules and coordinate meetings with stakeholders.
• Draft and manage legal documents, conduct analyses for business decisions.

Skills

Legal expertise

Analytical skills

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor's degree in Law, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

About the Company

We are seeking a sharp, reliable and proactive Personal Assistant (PA) to support the Director. The ideal candidate will possess strong legal and analytical expertise, exceptional organizational abilities, and proficiency in preparing high-quality reports, presentations, and business analyses. This role requires adaptability to dynamic schedules, discretion in handling sensitive matters, and the flexibility to travel as needed.

Responsibilities

• Provide full spectrum, high-level administrative and strategic support to the Director across all business ventures and initiatives.
• Constantly remind, advise and follow up on all tasks, deadlines and decisions.
• Present clear pros and cons for major decisions, with strong critical thinking and business judgement.
• Act as gatekeeper and filter, managing an often variable and high-speed schedule.
• Manage and coordinate schedules, meetings, and appointments with internal and external stakeholders.
• Prepare and analyze high quality business reports, proposals, term sheets, presentations, and business insights to aid decision-making.
• Draft, review, and manage legal documents, including contracts and regulatory compliance materials.
• Conduct market, legal and financial analysis to support business expansion and acquisition decisions.
• Offer legal advisory support on corporate matters such as labour law, corporate finance, taxation, and partnerships.
• Maintain accurate and secure documentation, records, and correspondence.
• Attend management meetings, take minutes, and track action items for execution.
• Coordinate and liaise with internal departments, external stakeholders including business partners, agencies, legal advisors, consultant and related government authorities.
• Support M&A activities including due diligence, deal coordination and post-acquisition follow up.
• Maintain strict confidentiality with discretion, integrity and professionalism in handling sensitive and personal matters.
• Oversee travel arrangements, including flights, accommodations, and logistics.
• Support strategic initiatives and ensure timely execution of assigned projects.
• Address ad-hoc requests and challenges efficiently.

Qualifications

• Bachelor’s degree in Law, Business Administration, or a related field.
• Minimum of 5-8 years of experience in a similar role, preferably with legal exposure.

Required Skills

• Strong business sense with an understanding of multiple industries.
• Excellent organizational skills and ability to manage dynamic, fast-paced environments.
• Demonstrated legal and analytical skills, ability to digest contracts, proposals and complex data.
• Excellence communication skills- clear, concise and diplomatic.
• Strong personality – calm, tactful and trustworthy, able to manage a fast moving boss.
• Expertise in drafting and reviewing legal agreements and corporate advisory matters.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and strong analytical skills.
• Excellent communication skills in English, and Bahasa Malaysia.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Strong problem-solving skills and ability to perform under pressure.
• Integrity and discretion in handling confidential information.
• Willingness to travel and work flexible hours when required.
• Ability to manage unstructured schedules and adapt to last-minute changes effectively.

If you are a driven professional with legal expertise and strong administrative capabilities, we invite you to apply and contribute to our dynamic team.