Personal Assistant

BIG Pharmacy Healthcare Sdn Bhd; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading pharmacy chain in Malaysia is looking for a Personal Assistant to support the Superior in daily managerial tasks. The candidate will be responsible for managing schedules, preparing reports, and maintaining confidentiality in operations. Ideal applicants should possess strong communication skills and be proficient in English, Bahasa Malaysia, and Mandarin. Join a growing team dedicated to providing excellent customer experiences!

Qualifications

• Candidates must possess at least a Diploma in Administration/Management.
• Proficient in English, Bahasa Malaysia, and Mandarin.
• At least 1-2 years of experience in a similar role.

Responsibilities

• Manage the Superior's daily calendar and appointments.
• Prepare reports and take notes during meetings.
• Handle travel arrangements and maintain confidential documents.

Skills

Planning

Time Management

Communication

Interpersonal Skills

Confidentiality

Education

Diploma in Administration/Management

Tools

Google Applications

Microsoft Office

Job description

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Responsible for managing the Superior's daily calendar

To demonstrate flexibility and make any adjustment and prioritization from any last-minute changes

Attending and participating in meetings that the Superior requested to prepare reports and take down meeting notes

Delivery of assignments and initiatives on behalf of the Superior

Perform secretarial duties when needed such as arranging appointments, making hotel and flight reservations & scheduling trips for business related matters

Maintaining confidential documents and records pertaining to the Superior’s work.

Prepare monthly sales report, store google review report and any report or presentation assigned by Superior.

Checking Southern Region stores signboard functionality/condition and corridor lighting & to follow up with HQ Project team to ensure it has repaired

Ensuring stores complete their daily store task checklist and prepare this monthly checklist template

Follow up with stores on feedback/input required by HQ (e.g. POSM checklist, price survey, product display photos, hanging mobile displays, training submission)

Follow up on outstanding tasks with respective AMs/AAMs to ensure deadlines are met

Process claim on behalf of the Superior

Prepare monthly work schedule, tracking and approving driver’s overtime claims

Processing Director’s resolutions from Headquarter

Involve in store audits and preparing presentation for store’s meeting

To undertake any additional duties as directed by the Superior

Job Specifications

Candidates must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Studies/Administration/Management, Secretarial or equivalent.

At least 1 -2 year(s) of working experience in the related field is required for this position.

Proficient in writing and speaking in English, Bahasa Malaysia and Mandarin (or any Chinese dialect)

Comprehensive understanding of office management systems and applications

Exceptional planning and time management skills

Excellent verbal and written communication skills

Ability to handle confidential information with discretion

Pleasant disposition with good interpersonal and communication skills to interact effectively at all levels

Able to work independently with minimal supervision

Integrity to maintain confidentiality and sensitive matters

Familiar with Google and Microsoft Software applications especially in Words, Excel, PowerPoint

Requirement: have own transportation & possess a car driving license

Applicants must be willing to travel to Kawasan Perindustrian Tebrau 1, 81100 Johor Bahru, Johor

To know more about the position, let's have a chat! Kindly submit your application to [emailprotected].

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• How many years' experience do you have as a Personal Assistant?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you possess or have access to your own transportation?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?

BIG Pharmacy has grown progressively from a neighbourhood pharmacy to one of Malaysia’s leading pharmacy chain. We are expanding rapidly with over 300 outlets throughout Malaysia.

Are you passionate in providing a great customers’ experience and educating customers to “Be In Goodhealth”? If yes, we want you to join us and grow with our BIG family!

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