Personal Assistant

Jobstreet Malaysia; Chemor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a PA Assistant to provide critical administrative support across the organization. The role involves managing front-desk activities, assisting with various clerical duties, and ensuring smooth daily operations while maintaining a professional and welcoming environment. The ideal candidate should possess strong organizational skills and be proficient in Microsoft Office, with a proficiency in Mandarin preferred to serve a broader customer base.

Qualifications

• Minimum Diploma or Degree in Business Administration or related field.
• Proven work experience as PA assistant or in an administrative role.
• Strong verbal and written communication skills in multiple languages.

Responsibilities

• Greet and direct visitors in a professional manner.
• Manage incoming and outgoing mail and deliveries.
• Assist with organizing meetings and maintaining office records.

Skills

Communication skills

Time-management

Organizational skills

Proficient in Microsoft Office

Mandarin speaking

Education

Diploma or Degree in Business Administration

Tools

Office phone systems

Receptionist software

Job description

The PA Assistant serves as the first point of contact for the company and provides administrative support across the organization. This role is responsible for greeting visitors, managing front-desk activities, handling correspondence, and assisting with various clerical duties to ensure smooth daily operations.

Key Responsibilities:

Greet and direct visitors in a professional and friendly manner.

Handle inquiries from clients and visitors efficiently.

Capable of hosting and attending to visitors professionally.

Answer, screen, and forward incoming phone calls and emails.

Manage incoming and outgoing mail, couriers, and deliveries.

Maintain the reception area to ensure it is clean, organized, and welcoming.

Assist in organizing meetings, conferences, and corporate events, including venue booking, catering, and materials preparation.

Assist with data entry, filing, and maintaining office records.

Prepare documents, reports, and correspondence as needed.

Order and manage inventory of office supplies and stationery.

Support the Admin/Accounts department in clerical tasks.

Perform other related duties and responsibilities as assigned by superior from time to time.

Requirements:

Minimum Diploma or Degree in Business Administration or related field.

Proven work experience as PA assistant or in an administrative role.

Proficient in Microsoft Office (Word, Excel, Outlook).

Good verbal and written communication skills in Bahasa Malaysia, English, Mandarin.

Professional appearance and attitude.

Able to attend to guests courteously and professionally.

Strong organizational and time-management skills.

Ability to work independently and as part of a team.

"We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Preferred Skills:

Experience with office phone systems or receptionist software.

Knowledge of office management systems and procedures.

Mandarin Speaking is a must.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a receptionist? Which of the following Microsoft Office products are you experienced with? How would you rate your Mandarin language skills? Which of the following languages are you fluent in? Do you have customer service experience?

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