Payroll Specialist

Oman Shell; Kuala Lumpur; Hybrid; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Flexible working hours

Remote/mobile working

Paid parental leave

Diverse and inclusive culture

Job summary

Shell is seeking a Payroll Specialist China in Malaysia to lead end-to-end payroll for 1,600 employees across 9 Shell China entities. You will ensure on-time processing, maintain controls, and adapt to regulatory changes with cross-functional teams globally.

Fluent English and Mandarin are required, with 3–5 years of payroll experience using China SAP Payroll and Workday HR. This role supports Shell Business Operations in a dynamic, global environment.

Qualifications

• 3–5 years of payroll functional experience with China SAP Payroll, Workday HR and MS Office applications.
• Ability to manage multiple deliverables and prioritize tasks.
• Analytical problem solver with attention to confidentiality and data protection.

Responsibilities

• Execute end-to-end payroll for China monthly payroll (salary and statutory payments).
• Verify payroll administration activities against statutory directives and company policies.
• Perform financial controls and monitor posting to finance; transfer payroll funds.
• Monitor China statutory and regulatory changes and implement with stakeholders across Policy, Tax, Legal, IT, Finance and HR.
• Participate in Global/Regional/Local payroll projects and system upgrades; assist with payroll-related issues.
• Respond to complex employee queries via Salesforce with China payroll, policy, and legislation knowledge.
• Assist with audit references and retention requirements.

Skills

Payroll processing

Analytical thinking

Attention to detail

Data privacy

Stakeholder management

Bilingual English/Mandarin

Tools

China SAP Payroll

Workday HR

MS Office

Job description

Selangor, Malaysia Job Family Group: Human Resources Jobs Worker Type: Regular Posting Start Date: September 11, 2026 Business Unit: Human Resources Experience Level: Early Careers

What’s the role

If you are passionate about paying our employees efficiently, consistently and at the highest standards in a compliant manner then this is your chance! You will form part of the China payroll team to build upon your expertise and experience in driving China payroll process excellence and standards. HR Operations and Employee Experience delivers global HR services, remuneration and benefits to all businesses and their employees. China Payroll is responsible for the administration of Payroll and Third-Party payment processing for approximately 1600 employees supporting 9 Shell China entities with a current annual payroll of approximately USD209 million. Reporting into the China Payroll Manager, you will be an integral part of the China Payroll team, a team of forward thinking and engaging professionals that love to work in a high-paced global environment. Together with our Regional Payroll Leadership Team, Payroll colleagues and key stakeholders, you will have a solid opportunity to re-define, standardize, and operationalize the new Global Payroll solutions for China Payroll to ensure a world-class pay experience.

What you’ll be doing

As the Payroll Specialist China, you will be accountable for the execution of the end-to-end payroll activities, which includes processing China monthly payroll (salary and statutory payments), verifying payroll administration activities against statutory directives/company policies and performing financial controls. More specifically, your role will include: Accountable for payroll processing in China ensuring on time processing of the scheduled payroll runs, handling payroll reconciliation processes, monitoring posting to finance, executing year-end and year-begin activities, transferring payroll funds, and performing regulatory reporting. Responsible for the execution of Financial and Internal controls that assure Shell Payroll’s ongoing compliance in an increasingly complex statutory and regulatory landscape. Responsible to monitor China statutory and legislative changes and work with stakeholders across Policy, Tax, Legal, IT, Finance and HR Team for timely implementation in Shell’s payroll landscape. Participate in Payroll Accounting Finance Backlog sessions and follow-up action items to ensure outstanding open items are managed in the financial books. Participate in Global, Regional and Local project implementations/system upgrades, providing payroll expertise and communicating with key stakeholders on a variety of compensation related issues including leading continuous improvement solutions. Responsible for analysis and timely response of complex payroll employee queries via Salesforce case utilizing China payroll, policy and legislation knowledge. Responsible for ensuring compliance to Group Records Management retention protocol, preparation of Audit reference documents and response to various internal and external audit requests.

What do we need from you?

• Preferably, 3-5 years of payroll functional experience working with China SAP Payroll, Workday HR and MS Office applications.
• Ability to manage multiple competing deliverables and effectively prioritize tasks.
• An analytical problem solver, independent worker and strong team player who is detail oriented with an ability to work under tight deadlines.
• Exhibit a demonstrated ability to ensure a high degree of confidentiality, discretion and protection of employee data based on Data Privacy legislations.
• Strong interpersonal skills and experience dealing with several key stakeholders across all levels of management.
• Energy, enthusiasm, solution-minded and can-do attitude.
• Sound judgmental skills to identify and resolve challenges and issues.
• Fluent in English and Mandarin (written and verbal).

What do we offer

• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance related salary increase – our pay and benefits packages are considered to be among the best in the world.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world.

Shell is an Equal Opportunity Employer.

We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.

Shell has a bold goal: to become one of the world’s most diverse and inclusive companies.

We are working to become one of the world’s most diverse and inclusive companies.

Shell Business Operations (SBO) in Malaysia Shell Business Operations (SBO) forms the operational backbone of business processes that help deliver Shell’s business solutions across the globe and is focused on driving excellent corporate performance that enable Shell to operate in a global-competitive and ever-changing business environment. We influence business development for Shell globally, enabling the work of 93,000 employees in over 70 countries across the world. SBO Kuala Lumpur is home to 11 different functions that support Shell within the Southeast Asia, Oceania, and Middle East region. Housing more than 2000 employees, SBO Kuala Lumpur is focused on driving excellent corporate performance that enable Shell to operate in a global competitive and ever-changing business environment. Shell Business Operations (SBO) Kuala Lumpur is focused on driving excellent corporate performance in Contracting and Procurement, Creative Solutions, Customer Operations, Finance Operations, Human Resource, Information Technology, Legal Operations, Retail Centre of Excellence, Supply Chain, Technical Asset Operation and Upstream Transformation. We enable Shell to operate in a global-competitive and ever-changing business environment.