Payroll Associate

Maxis; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

Maxis, a leading converged solutions company in Malaysia, is seeking a Payroll Administrator to support the payroll team. The position involves processing payroll data, managing employee benefits, and ensuring compliance with payroll regulations. Candidates with a Bachelor’s degree in a related field and 3 years of payroll experience are encouraged to apply, as they grow within a diverse and inclusive work environment.

Qualifications

• 3 years of experience in Payroll, or a similar role.
• Proven ability to manage the full payroll lifecycle.
• Proficiency in digital tools for workforce and benefits administration.

Responsibilities

• Process overtime and variable allowances, ensuring accuracy.
• Prepare and process monthly payroll integration with new hires and terminations.
• Handle employee benefits deductions and payroll-related queries.

Skills

Analytical

Problem-solving

Effective communication

Interpersonal skills

Education

Bachelor’s degree in Finance, Human Resources, Business Administration

Tools

HRIS systems

Job description

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.
  
  

Why does this job exist and why is it critical?

This role supports the payroll team by performing data entry and administrative tasks. The primary goal is to ensure all employee payroll data is accurately captured and processed in a timely manner, contributing to a smooth and efficient payroll cycle for the entire organisation.

Job Description

• Process overtime and variable allowances for all employees, ensuring accuracy of hours and pay before the main payroll run.
• Prepare and process monthly payroll by ensuring integration of new hire information, terminations, and pay adjustments into the system.
• Handle the administration of employee benefits deductions, such as provident fund and social security, ensuring correct information and amounts are accurate,
• Respond to basic payroll-related queries from employees regarding their pay slips, deductions, and other compensation matters in a timely manner.
• Handle post-payroll activities, including the preparation and submission of general ledger (GL) data and accrual reports for the Finance department.
• Maintain accurate and organised payroll records and documentation, assisting with filing and archiving as required for audit and compliance purposes.
• Support the implementation and maintenance of automated payroll processes, assists in testing and troubleshooting workflows, and ensures accurate data entry and compliance with payroll regulations.
• Collaborate with the People Services team to ensure seamless onboarding of new employees into the payroll system.
• Participate in payroll projects and initiatives aimed at improving efficiency and accuracy, embracing a mindset of continuous improvement to support team goals.
  
  

Job Requirements

• Bachelor’s degree in Finance, Human Resources, Business Administration, or a related field.
• 3 years of experience in Payroll, or a similar role.
• Proven ability to manage the full payroll lifecycle, from onboarding to offboarding.
• Proficiency in HRIS systems and digital tools for workforce and benefits administration.
• Analytical, problem-solving capabilities and resourceful.
• High level of integrity and discretion in handling confidential and sensitive information.
• Effective communication and interpersonal skills, with a growth and customer-focused mindset.
  
  

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.
  
  

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.