Payroll Assistant

RHOMBUS CONNEXION SDN BHD; Puchong; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a Payroll Executive to manage payroll processing and ensure compliance with local laws. The ideal candidate will be responsible for payroll calculations, statutory contributions, and maintaining employee records. They will also support the HR and Finance departments by addressing payroll queries and managing the payroll system. The role offers a dynamic work environment with benefits such as medical coverage, flexible hours, and more.

Benefits

KWSP

SOCSO

Medical Inpatient & Outpatient + Dental coverage

Flexible working hours

Unlimited leave

Quarterly department outing

Company trips & activities

Holiday allowance

Phone allowance

Hybrid working environment (2 days at wfh)

Qualifications

• Experience in processing payroll and ensuring statutory compliance.
• Ability to manage employee records and handle payroll queries.
• Familiarity with payroll systems and reporting.

Responsibilities

• Process payroll, ensuring accuracy and compliance with laws.
• Maintain employee payroll records and manage benefits.
• Prepare payroll reports and assist with financial reconciliations.

Skills

Payroll Processing

Statutory Compliance

Employee Records Management

Payroll System Management

Reporting and Reconciliation

Tools

Infotech payroll system

Job description

Job Responsibility

Key Responsibilities

Payroll Processing:

Process payroll for all employees on a monthly basis, ensuring accuracy in salary calculations, overtime, allowances, and deductions.

Prepare and manage payroll reports, ensuring all payments are processed within established timelines.

Ensure compliance with all statutory requirements, including EPF (Employees Provident Fund), SOCSO (Social Security Organization), EIS (Employment Insurance Scheme), and PCB (Potongan Cukai Berjadual).

Statutory Contributions And Compliance

Calculate and remit all statutory payments, including EPF, SOCSO, EIS, and Income Tax (PCB), in a timely manner.

Prepare and submit statutory returns such as Form E, EA, and CP39 within deadlines. Stay updated on changes in payroll-related regulations and ensure compliance with Malaysian labor laws.

Employee Records Management

Maintain accurate and up-to-date employee payroll records, including salary information, deductions, and leave balances.

Handle the administration of employee benefits, such as medical claims, insurance, and allowances.

Manage the payroll system, including data entry, updates, and backups.

Payroll Queries And Support

Address and resolve employee queries related to payroll, deductions, and benefits in a timely and professional manner.

Provide support to HR and Finance departments in payroll-related matters and audits.

Assist in the preparation of payroll-related budgets and forecasts.

Payroll System Management

Experience using Infotech payroll system will be an advantage.

Ensure the payroll system is accurately maintained, updated, and secure.

Work with IT and external vendors to resolve any payroll system issues or upgrades.

Generate and review payroll reports for accuracy and compliance with company policies.

Reporting And Reconciliation

Prepare monthly, quarterly, and annual payroll reports for management.

Reconcile payroll accounts and resolve any discrepancies.

Assist in the preparation of financial statements related to payroll expenses.

Job Requirements

The Payroll Executive is responsible for managing and processing the companyâs payroll in compliance with local laws and regulations. This role involves ensuring timely and accurate payment of salaries, statutory contributions, and other payroll-related matters. The Payroll Executive also plays a key role in maintaining employee records, handling payroll queries, and ensuring confidentiality and accuracy in payroll administration.

Job Benefits

• KWSP
• SOCSO
• Medical Inpatient & Outpatient included + Dental coverage
• Flexible working hours
• Unlimited leave
• Quarterly department outing
• Company trips & activities
• Holiday allowance
• Phone allowance
• Hybrid working environment (2 days at wfh)