Packing Admin Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics and shipping company in Malacca is seeking a candidate to manage packing checklists and assist with inventory management. The ideal candidate will have at least 1 year of experience in a manufacturing or logistics environment, strong communication and accuracy skills, and proficiency in Microsoft Excel and Word. You will be responsible for preparing and updating packing lists, verifying details prior to shipment, and assisting with inventory balance. Teamwork and the ability to adapt in a fast-paced environment are essential for success.

Qualifications

• Minimum 1 year working experience in manufacturing, logistics, or related administration.
• Strong commitment and ability to work in a team.
• Ability to follow instructions from leadership.

Responsibilities

• Prepare and submit packing checklists for verification and approval.
• Update packing lists with complete weight and dimension for shipments.
• Assist in preparing monthly balance of packing stock.

Skills

Good communication

Accuracy

Teamwork

Interpersonal skills

Adaptability in fast-paced environments

Education

SPM, Certificate, Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

• 1. Prepare packing checklist for each project after receive ML, PR, Micas List & Production checklist from respective department / project engineer.
• 2. Prepare packing checklist for each project, submit it to packing executive for verification and approval prior to the submission to inventory and Packing.
• 3. Update checklist after receive checklist from packing executive with complete weight & dimension for export shipment and update on packing list. Convert dimension to meter.
• 4. Follow up with Packing Hand on the status of items packed and key in all the data information such as (Dimension, Weight, Quantity, and etc) in draft Packing List.
• 5. Prepare packing list of all export projects PBs and MPs.
• 6. Prepare and email the draft packing list in pdf format to sales department.
• 7. Prepare schedule for packing & transport charges and submit to packing executive and shipping manager for verification and approval prior to the submission to Account department.
• 8. Prepare monthly balance of the packing stock to Inventory Department, and updating the crate list in the packing folder.
• 9. Assist company driver to prepare his travelling claims and submit to superior for approval before submitting to Accounts Department for reimbursement.
• 10. Update all daily Delivery Orders (DO) to submit to Accounts Department.
• 11. Updating/Filling respectively Delivery Order (DO) in the respective project files in Project Dept Folder.
• 12. The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary.

Experience / Skills Required

• 1. Candidate must possess at least SPM, Certificate, Diploma or equivalent.
• 2. Minimum 1 year working experience in manufacturing environment/ Logistics/ Shipping or related administration work.
• 3. Good communication and great accuracy administration skills.
• 4. Computer literate such as Microsoft Excel and Word.
• 5. Have a strong sense of commitment, team work and good interpersonal skill.
• 6. Ability to work with / at different levels in a fast-paced environment.
• 7. Team player and able to receive instructions from the leader.