Operations & Resource Manager

Turiya Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking an Operations & Procurement Lead to manage procurement processes and ensure compliance with standards. This role involves vendor management, asset oversight, and supporting internal audits in Kuala Lumpur. Ideal candidates should have substantive experience in operational management and procurement.

Qualifications

• Minimum 5 years experience in procurement or operations.
• Experience in real estate industry preferred.

Responsibilities

• Oversee procurement processes and vendor sourcing.
• Manage asset and inventory processes.
• Ensure compliance with relevant regulations.

Skills

Leadership

Vendor management

Compliance

Inventory management

Education

Degree in Business Administration or related field

Job description

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Job Description: Operations & Procurement Lead

Key Responsibilities:

Oversee company-wide procurement processes, ensuring compliance with SOPs and sustainable procurement practices.

Lead vendor sourcing, evaluation, negotiation, contract administration, and performance reviews.

Maintain procurement forecasts, spending analysis, and vendor ESG performance documentation.

Asset & Inventory Management

Manage inventory, tagging, tracking, and disposal of capital items and office consumables.

Maintain accurate asset records and coordinate updates with relevant divisions.

Ensure operational readiness for expansion, relocations, or reconfigurations.

Contract & Compliance Administration

Monitor contract renewals and performance (facilities, IT, services), liaising with Legal and Finance as needed.

Ensure compliance with ISO standards, safety, health, environmental, and data protection regulations.

Support internal audits, risk assessments, and sustainability reporting.

Facilities & Workspace Oversight

Coordinate office maintenance, refurbishment, security, and workspace allocation.

Manage office infrastructure, shared technologies, and readiness for green building certifications.

Liaise with building management and third-party service providers for daily operational needs.

Administrative & Operational Support

Supervise mailroom, despatch, document control, and divisional administrative systems.

Enforce business continuity and emergency SOPs.

Coordinate logistics for meetings, events, and interdivisional support.

IT & Access Governance

Administer user access to systems, maintain IT usage policies, and coordinate with IT vendors.

Audit credentials and authorisations to ensure timely updates and revocations.

Manage onboarding logistics, workspace set-up, induction sessions, and operational briefings.

Coordinate training support, awareness programs, and role-specific administrative entitlements.

Travel & Expense Oversight

Implement travel governance protocols, track travel registers and administrative claims.

Maintain approval logs and ensure timely payment processing in coordination with Finance.

Stakeholder Engagement & Special Projects

Act as liaison with internal divisions and external consultants to support operational initiatives.

Provide operational inputs for strategic planning and ESG goals.

Support special projects and initiatives assigned by Management or Executive Directors.

Communication & Confidentiality

Vet divisional communications for accuracy and alignment with corporate standards.

Ensure confidentiality and discretion in handling all corporate information and transactions.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Resource Manager?
• How many years' experience do you have in the real estate industry?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?

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