Operations/Office Admin

Blueripples; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is looking for a motivated Office and Operations Admin to join their dynamic team. This role is perfect for a self-starter eager to support both office administration and operational tasks. You'll play a key role in maintaining smooth office operations, assisting with administrative duties, and contributing to process improvements. With opportunities for professional growth in a collaborative environment, this position is ideal for someone who thrives in a fast-paced setting and is ready to make a significant impact.

Qualifications

• 0-2 years of experience in office administration or operations support.
• Strong organizational and multitasking abilities.

Responsibilities

• Maintain a clean and organized office environment.
• Assist in managing office supplies and coordinate maintenance.
• Support onboarding of new employees and manage attendance records.

Skills

Organizational Skills

Multitasking

Effective Communication

Microsoft Office Suite

Attention to Detail

Adaptability

Education

Any Graduate

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Posted On 25/04/2025

Job Information

Assigned Recruiter(s) Anand S Viswanath

Technology

Work Experience 0-1 year

15000

City Thiruvananthapuram

State/Province Kerala

695585

Job Description

We are seeking a motivated and organized individual with 0-2 years of experience to join our team as an Office and Operations Admin on a contract basis. This role offers a great opportunity for a self-starter to support both office administration and operational tasks. The successful candidate will play a key role in maintaining smooth office operations, assisting with day-to-day administrative duties, and contributing to the efficiency of our operational processes.

Key Responsibilities:

Office Administration:

• Office Management:
  
• Help maintain a clean and organized office environment, including ensuring that common areas are tidy and all supplies are stocked.
  
• Assist in managing office supplies inventory and reorder supplies when necessary.
  
• Coordinate office equipment maintenance and liaise with service providers for repairs.
  
• Administrative Support:
  
• Support the team with general administrative tasks such as scheduling meetings, booking travel arrangements, and preparing documents.
  
• Answer phone calls and emails, and direct them to the appropriate team members.
  
• Help organize internal meetings, events, and team-building activities.
  
• Document Management:
  
• Assist with organizing physical and digital filing systems to ensure documents are properly maintained and easy to access.
  
• Help manage incoming and outgoing mail and deliveries.
  

Operations Support:

• Process Assistance:
  
• Assist in the daily operations of the business by supporting various departments with operational tasks.
  
• Help monitor inventory levels and assist in restocking supplies as needed.
  
• Support process improvements by providing feedback on current operational workflows.
  
• Expense Tracking:
  
• Assist in tracking office and operational expenses, ensuring records are maintained for future reference.
  
• Help process invoices and assist with basic financial tasks like updating budget reports.
  
• Help manage communication with vendors and suppliers to ensure smooth operations and timely deliveries.
  
• Assist with ordering office equipment and supplies.
  

Team Support:

• Onboarding Assistance:
  
• Assist with the onboarding of new employees by preparing workstations and ensuring they have necessary resources.
  
• Help manage employee attendance records, time sheets, and assist with other HR-related tasks as needed.
  

Requirements

Skills and Qualifications:

• Experience:
  
• 0-2 years of experience in office administration or operations support.
  
• Skills:
  
• Strong organizational and multitasking abilities.
  
• Communicate effectively and professionally in English, both verbally and in writing, with internal teams, clients, vendors, and suppliers.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of office management tools.
  
• Basic understanding of operational processes and workflow.
  
• Attention to detail and the ability to prioritize tasks effectively.
  
• Positive attitude, willingness to learn, and ability to adapt in a dynamic work environment.
  
• Ability to handle sensitive information with discretion.
  
• Education:
  
• Any Graduate. Additional coursework or certifications in business, administration, or related fields are a plus.
  

Working Conditions:

• Full-time, Monday to Friday .
  
• A collaborative, fast-paced environment with opportunities for professional growth.
  

INR 15,000/- per month(Max- Subjected to performance)