Operations Executive (ProVeg Malaysia)

ProVeg e.V.; Kuala Lumpur; Hybrid; Confidential; Full time

Job summary

ProVeg e.V. is seeking an Operations Executive to enhance sustainable initiatives in Malaysia. The role combines operational support with policy advocacy, focusing on effective stakeholder engagement and advocacy for plant-based diets. Candidates should possess strong organisational and communication skills, and a passion for sustainability.

Benefits

Professional development support

Flexible hybrid working options

Impactful work towards sustainability

Supportive community

Qualifications

• 1-2 years of experience in business administration or operations.
• Excellent written and verbal communication skills in English.
• Proficient in written Malay.

Responsibilities

• Provide operational and administrative support, maintaining reports.
• Assist in advancing plant-based dietary policies.
• Organise campaigns, events, and workshops.

Skills

Organisational skills

Communication skills

Budget tracking

Performance tracking

Attention to detail

Education

Bachelor’s degree in sustainability

Bachelor’s degree in business administration

Bachelor’s degree in communications

Job description

We are seeking a highly organised, proactive Operations Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission-driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.

Tasks

Operational and Administrative Support (70%)

• Serve as a key communication link between stakeholders, partners, and internal team members.

• Draft, edit, and distribute internal memos, newsletters, and external press releases.

• Compile and maintain program activity and operational reports.

• Support OKR (Objectives and Key Results) tracking and summarise performance data.

• Monitor project budgets, track expenses, and generate financial reports.

Policy Advocacy and Institutional Engagement (30%)

• Assist in advancing plant-based dietary policies and sustainable food initiatives.

• Support the development of partnerships with institutions, encouraging plant-based meal adoption.

• Assist in organising campaigns, events, and workshops to promote sustainable eating

Requirements

Required:

• At least 1-2 years of professional experience in a relevant role (business administration, business operations,

• Bachelor’s degree in sustainability, business administration, communications, or a related field.

• Strong organisational skills with excellent attention to detail.

• Experience with performance tracking, reporting, and budgeting tools.

• Excellent written and verbal communication skills in English.

• Proficient written skills in Malay.

• Passion for plant-based advocacy and sustainability.

• Ability to thrive in a dynamic, mission-driven environment.

Preferred:

• Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.

• Familiarity with OKR frameworks and financial monitoring systems.

Benefits

• Impact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.

• Growth: We support professional development and encourage internal career progression.

• Flexibility: Hybrid remote working options (mainly working remote, monthly in-person meetings required) and a results-driven environment.

• Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.

When?

Application deadline: open until filled
Start date: as soon as possible

**
Our Application Procedure**

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

1. A general online assessment (UCAT, EPP)
2. Record a video message with a set of defined questions
3. An online interview with the MY Director
4. Optional: Job-specific online trial assignments