Operations Executive, Ops Product & Corporate Action (SG Support)

iFAST Global Hub AI Sdn Bhd; Kuala Lumpur; On-site; MYR 47,000 - 78,000; Full time

Benefits offered by this job

Employee Share Options / Performance 5

Annual salary review and yearly bonus

Comprehensive insurance (Medical, Dent

Free external and internal training

Annual leave 21 days

Job summary

iFAST Global Hub AI Sdn Bhd is seeking an Operations Executive for Ops Product & Corporate Action (SG Support). The role focuses on reconciling corporate actions data and publishing a trusted golden copy for regional offices and clients.

You will gain exposure to multiple asset classes and markets while building a foundation in corporate actions processing, reconciliation, and data quality controls.

Qualifications

• Bachelor’s degree in Finance, Business, Economics, or related field.
• 0–3 years of experience in financial operations, securities services, custody, or related field.
• Basic understanding of financial markets, securities and corporate actions concepts.
• Strong attention to detail and comfort working with data and numbers.
• Exposure to SWIFT messaging, custody, or settlement systems through coursework, internships, or prior roles.

Responsibilities

• Consolidate and cross-check corporate actions event data to produce a single golden copy.
• Maintain version control and audit trail of golden copy updates.
• Publish the golden copy to regional offices for downstream processing and reporting.
• Perform daily reconciliations between source data feeds and internal records.
• Investigate data breaks and escalate unresolved items to senior executives.
• Support entitlements reconciliations and maintain reconciliation logs for audit.

Skills

Attention to detail

Data interpretation

Communication skills

Cross-functional collaboration

Education

Bachelor's degree in Finance, Business, Economics, or related field

Tools

Microsoft Excel

SWIFT messaging

Job description

Operations Executive, Ops Product & Corporate Action (SG Support)

The Corporate Actions Executive supports the regional team in reconciling and producing the "golden copy" of corporate actions event data — the single, verified source of truth consumed by regional offices for downstream processing, client notification, and reporting. This is a hands‑on operational role suited to someone early in their securities operations career, offering exposure to multiple asset classes, markets, and stakeholders while building a strong foundation in corporate actions processing, reconciliation, and data quality controls.

Responsibilities

• Consolidate and cross-check corporate actions event data from multiple sources (custodians, depositories, data vendors, market announcements) to produce a single, accurate "golden copy" record for each event.
• Ensure golden copy records are complete, accurate, and updated promptly as event terms are confirmed, amended, or finalized. Maintain version control and audit trail of golden copy updates and amendments.
• Publish/release the golden copy in a timely manner to enable regional offices to consume accurate data for their own processing and client servicing needs.

Reconciliations

• Perform daily reconciliations between source data feeds (custodian/depository notifications, market data vendors) and internal golden copy records to identify discrepancies.
• Investigate and resolve data breaks (e.g., mismatched dates, rates, or event terms) in a timely manner, escalating unresolved items to senior executives.
• Support position and entitlement reconciliations following event completion to confirm golden copy accuracy against actual outcomes.
• Maintain reconciliation logs and status trackers for audit and management reporting purposes.

Corporate Action Information Dissemination

• Draft clear, concise, and accurate corporate action notices and event summaries for dissemination to internal stakeholders, operational teams, and clients.
• Ensure all event notices accurately reflect official market announcements, highlight key deadlines, election requirements, potential impacts, and operational considerations.
• Liaise proactively with custodians, brokers, registrars, product teams, technology teams, and other internal departments to clarify event details and resolve data-related issues.

Corporate Actions Processing Support

• Process routine corporate actions events (dividends, stock splits, bonus issues, rights issues, redemptions, and other mandatory/voluntary events) under guidance from senior team members.
• Capture and validate event notifications received from custodians, depositories, and data vendors (e.g., SWIFT MT564/565/566) against market announcements and internal data sources.
• Support timely notification of elections and deadlines to regional offices/clients, escalating queries as needed.

Business Process and System Enhancement

• Develop working knowledge of corporate actions event types, market practices, and messaging standards (SWIFT/ISO 20022) across covered markets.
• Participate in training sessions and shadow senior executives to build technical and market knowledge.
• Contribute ideas for process improvements as familiarity with workflows grows.
• Gather, analyse, and translate business requirements into system enhancement specifications to support operational improvements and evolving business needs.
• Participate in system enhancement initiatives, User Acceptance Testing (UAT), and implementation activities to ensure successful delivery of new functionalities.
• Identify opportunities to streamline workflows, improve system efficiency, and strengthen operational controls through automation and process enhancements.

Requirements

Bachelor's degree in Finance, Business, Economics, or a related field.

0–3 years of experience in financial operations, securities services, custody, or a related field (internships/relevant coursework considered for entry-level candidates).

Basic understanding of financial markets, securities, and corporate actions concepts.

Strong attention to detail and comfort working with data and numbers.

Good command of Microsoft Excel (basic formulas, data checks).

Exposure to SWIFT messaging, custody, or settlement systems through coursework, internships, or prior roles.

Familiarity with APAC financial markets and regulatory environment is an advantage.

Additional language skills relevant to the region is a plus.

Perks and Benefits

Employee Share Options / Performance Shares : The company introduced the Share Options / Performance Shares Plan to recognize employees' contributions and achievements in the growth of the company.

Investment : 0% sales charge for unit trust & 50% staff rebate on front end charges for stocks and ETFs * if you invest through our platform.

Snacks & Beverages : Enjoy a variety of snacks and drinks from vending machines, including fresh-brewed espresso, Americano, and more from the coffee machine. Additionally, we have a weekly Breakfast Day and Fruits Day!

Relaxation : Access to a relaxation room equipped with massage chairs at all times to help you relieve tiredness and stress.

Yearly Activities : Participation in outdoor activities, celebrations during festive seasons, and more exciting events!

Remuneration Package : Competitive salary packages that are well above market rates for those with the right potential.

Annual Salary Review and Yearly Bonus : Both processes will be conducted depending on the company's performance and individual work performance.

Coverage : Comprehensive insurance along with Medical, Dental & Optical coverage.

Allowances : Monthly sports allowance, Enjoy yearly department gatherings, and welcome lunches for new staffs.

Training : Benefit from free external and internal training providers, ensuring continuous learning and development.

Annual Leave : Entitlement to 21 days of annual leave.

These benefits are designed to enhance your overall well-being and ensure a rewarding working experience with us.

Perks and benefits Employee Share Options / Performance Shares Bonus Annual Salary Review