Operations Executive

Asahi Holdings Southeast Asia Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading company in the international trade sector is seeking an International Business Operations Executive. In this role, you will manage day-to-day operations involving trade compliance and logistics. Your responsibilities will include coordinating international shipments, ensuring regulatory adherence, and collaborating with cross-functional teams to drive efficiency in operations. The ideal candidate will have a degree in a relevant field and several years of experience in logistics or supply chain management.

Qualifications

• 2-5 years of experience in international operations, logistics, supply chain, or trade compliance.
• Familiarity with Incoterms, HS codes, customs procedures, and shipping documentation.
• Certifications in import/export, logistics, or customs compliance (preferred but not required).

Responsibilities

• Coordinate and monitor international order processing and fulfillment.
• Manage end-to-end logistics and shipping activities.
• Ensure compliance with international trade laws and regulations.

Skills

Organizational skills

Multitasking

Communication

Stakeholder management

Problem-solving

Analytical thinking

Attention to detail

Education

Bachelor's degree in Business Administration, International Trade, Logistics, or related field

Tools

MS Office

ERP systems

Logistics platforms

Job description

ROLE OVERVIEW

The International Business Operations Executive is responsible for managing and executing day-to-day operational tasks related to international trade, logistics, and compliance. This role plays a key part in ensuring seamless cross-border transactions, efficient supply chain coordination, and regulatory adherence to support global business growth.

ACCOUNTABILITIES

• Coordinate and monitor international order processing and fulfillment.
• Manage end-to-end logistics and shipping activities, including liaising with freight forwarders, customs agents, and 3PL providers.
• Prepare, review, and maintain accurate trade documentation (commercial invoices, packing lists, certificates of origin, etc.).
• Ensure compliance with international trade laws, import/export regulations, and internal company policies.
• Track shipment statuses and proactively resolve delays or issues.
• Collaborate with cross-functional teams (sales, procurement, finance, warehousing) to support smooth international operations.
• Maintain up-to-date SOPs and participate in continuous improvement initiatives.

KEY DELIVERABLES

• Timely and accurate delivery of international shipments.
• 100% compliance with trade regulations and documentation standards.
• Regular performance and cost tracking reports.
• Documented resolutions of operational issues.
• Continuous improvement proposals and process updates.

QUALIFICATIONS

• Bachelor's degree in Business Administration, International Trade, Logistics, or a related field.
• 2–5 years of experience in international operations, logistics, supply chain, or trade compliance.
• Familiarity with Incoterms, HS codes, customs procedures, and shipping documentation.
• Strong organizational and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Proficiency in MS Office, ERP systems (e.g., Microsoft Dynamics BC), and logistics platforms.
• Problem-solving and analytical thinking.
• Detail-oriented with a commitment to accuracy and compliance.
• Certifications in import/export, logistics, or customs compliance (preferred but not required).