Operations Executive

Ultrajet Printing Solutions Sdn. Bhd.; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Johor is seeking a Logistics and Operations Coordinator to handle various administrative and logistical responsibilities. The ideal candidate will possess strong communication skills and logistics expertise, having at least 2-3 years of relevant experience or being a fresh graduate. Your role will include managing stock take, customer inquiries, and shipping documentation while supporting service engineers and maintaining project records. Candidates with a diploma or degree in Business or Logistics are preferred, and proficiency in English and Bahasa Malaysia is required.

Qualifications

• 2-3 years of experience in operations, logistics, or administrative roles.
• Fresh graduates are encouraged to apply.
• Proficiency in English and Bahasa Malaysia.

Responsibilities

• Perform stock take, adjustments, reorder reports, and landed cost reports.
• Update warranty records; manage courier bookings and prepare shipping documents.
• Handle customer inquiries and issue quotes, invoices, and purchase orders.

Skills

Customer Service

Communication

Logistics Management

Supply Chain Management

Organizational skills

Problem-solving

Multitasking

Commercial awareness

Education

Diploma or Bachelor’s Degree in Business Administration

Diploma or Bachelor’s Degree in Logistics

Tools

Microsoft Office

Job description

About The Role：

• Perform stock take, adjustments, reorder reports, and landed cost reports.
• Update warranty records for machines and spare parts; handle warranty claims and related documentation.
• Manage courier bookings, packing, and shipment tracking; liaise with transport companies and prepare shipping documents for export/import.
• Compile and organize quotation, invoices, credit notes, and supporting documents for LC, and account purposes.
• Handle customer inquiries, issue PIs/quotations, invoices, and purchase orders; order spare parts for customers.
• Process MITI, COO, insurance applications, and LC presentations; liaise with relevant authorities.
• Maintain engineers' travel records, visas, and project documentation.
• Support service engineers and update shipment/ customer communication.

Technical Skills:

• Proficient in Microsoft Office (Excel, Word).

Qualifications

• Customer Service and Communication skills
• At least 2–3 years of experience in operations, logistics, or administrative roles.
• Fresh graduates are encouraged to apply.
• Logistics Management and Supply Chain Management skills
• Strong organizational and problem-solving skills
• Good commercial awareness with pragmatic approach to balance cost and value.
• Able to work independently and under pressure to meet deadlines.
• Diploma or Bachelor’s Degree in Business Administration, Logistics or a related field.
• Multitasking ability.

Language: Proficiency in English and Bahasa Malaysia (written and spoken). Additional language skills are an advantage.

Working Hours: Monday to Friday || 9am - 6:30pm

Interested candidates, please send your resume to [e-mail]. We look forward to hearing from you!