Operations and Administration Manager

Impact Business Solutions Sdn. Bhd.; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in IT solutions is seeking an experienced Operations and Administration Manager to oversee procurement, logistics, and office operations. This role requires strong leadership skills, a proactive mindset, and a Bachelor's degree in relevant fields. Successful candidates will manage cross-functional teams and drive operational efficiencies.

Benefits

Medical Benefits

EPF/SOCSO/EIS

Training and Career Advancement Opportunities

Staff Recreation Activities

Employee Professional Certification Program

Qualifications

• Minimum 3-5 years in operations and administration.
• Strong understanding of procurement workflows.
• Proven track record in team management.

Responsibilities

• Oversee procurement, logistics, and inventory management.
• Lead administrative operations and ensure compliance.
• Support project tenders and document processes.

Skills

Organizational Skills

Communication

Problem-Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Operations Management

Bachelor's degree in Supply Chain

Tools

MS Office

ERP/Inventory systems

Job description

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We are looking for an experienced Operations and Administration Manager to oversee procurement, logistics, inventory, compliance, vendor management, and office operations. You'll ensure smooth operations and collaborate with key stakeholders to drive efficiency and continuous improvement. If you're highly organized, solution-oriented, and passionate about process optimization, we'd love to hear from you!

Key Responsibilities

Procurement & Sourcing

Manage product sourcing and the issuance of Purchase Orders (POs) and Delivery Orders (DOs).

Develop and execute sourcing plans.

Manage the vendor and principal registration process, including renewals and compliance documentation.

Develop, document, and continuously improve processes for translating purchase requests.

Ensure procurement records are compiled and saved properly.

Inventory & Logistics

Manage inventory and liaise with warehouses.

Oversee logistics operations, including shipment tracking, customs clearance, permit applications, and the receipt and delivery of goods.

Update customers and the sales team on the daily delivery statuses of customer orders.

Office Administration & Operations

Lead all administrative operations, including office space management, supplies, IT/fixed assets, travel requests, and environmental health & safety (EHS) compliance.

Act as a key member of management, coordinating office management tasks and supporting decision-making and planning.

Regulatory Compliance

Handle applications and renewals of licenses and certifications from government bodies and local councils.

Develop, review, and implement Standard Operating Procedures (SOPs) and internal policies to ensure consistency, compliance, and operational efficiency.

Project Support

Support in the compilation of project tenders.

Requirements

Bachelor's degree in Business Administration, Operations Management, Supply Chain, or any related field.

Minimum 3-5 years of relevant experience in operations, procurement, logistics, and/or administration.

Strong understanding of procurement workflows, vendor management, and compliance requirements.

Proven track record of leading and managing teams, with strong people management and delegation skills.

Ability to manage cross-functional teams and work collaboratively with different departments.

Excellent communication, organizational, and time management skills.

Proficiency in MS Office and ERP/Inventory systems.

Proactive, solutions-oriented mindset with exceptional attention to detail.

EPF, SOCSO, EIS;

Training and Career advancement opportunities;

Medical Benefit;

Staff recreation activities;

Employee Professional Certification Program

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an administration manager? How many years' experience do you have as a manager / team lead? Do you have experience preparing and submitting tenders? Do you have previous invoicing experience?

Impact Business Solutions Sdn. Bhd. (IBS) is an established company and primary provider of leading communications and Information Technology (IT) solutions to enterprises and businesses worldwide. IBS provides the finest of Performance, Efficiency & Simplicity with Award-Winning Solutions to Government and Businesses around the region. Our products and services range from Enterprise Storage Strategy and Management Services, Data Center Virtualization and Consolidation Strategy, WAN Optimization Assessment and Design, Data and Telecommunications, Network Infrastructure and Various Project Management.

Impact Business Solutions Sdn. Bhd. (IBS) is an established company and primary provider of leading communications and Information Technology (IT) solutions to enterprises and businesses worldwide. IBS provides the finest of Performance, Efficiency & Simplicity with Award-Winning Solutions to Government and Businesses around the region. Our products and services range from Enterprise Storage Strategy and Management Services, Data Center Virtualization and Consolidation Strategy, WAN Optimization Assessment and Design, Data and Telecommunications, Network Infrastructure and Various Project Management.

Perks and benefits Medical Miscellaneous allowance EPF/SOCSO/EIS/Training & Career Advancement/Staff

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What can I earn as an Administration Manager