Operations & Administration Executive

Agensi Pekerjaan Great Pyramid Sdn Bhd; Kuala Lumpur; Remote; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a reliable and efficient individual to lead the Operations/Administration function. This home-based role allows you to work from anywhere in Malaysia during Singapore working hours. You will oversee various operational tasks, including managing documentation for companies and funds, maintaining banking accounts, and ensuring compliance with regulatory requirements. The ideal candidate will have a strong background in operational administration, excellent time management skills, and a proactive approach to problem-solving. Join a dynamic team where your contributions will be valued and impactful.

Qualifications

• 3-5 years of experience in operational administration.
• Meticulous and attentive to detail.

Responsibilities

• Support documentation for new incorporations and fund establishments.
• Prepare and submit regular reports to regulators.
• Conduct internal compliance training.

Skills

Operational Administration

Regulatory Compliance

Risk Management

Customer Due Diligence

Time Management

Education

Diploma in Business

Degree in Accounting

Job description

Our client is an asset management and advisory group headquartered in Singapore. They are seeking an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

The role will be home-based. You may work from anywhere in Malaysia during Singapore working hours, Monday to Friday.

Responsibilities:

1. Companies & Funds: Support documentation of new incorporations and fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements; maintain books & records for companies & funds; manage fund subscription and redemption; coordinate Board and Investment Committee meetings, minutes, and resolutions; handle annual corporate secretarial updates.
2. Banks & Brokerages: Support the Manager in maintaining accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
3. Information Technology: Oversee IT providers to implement security features and backups, and maintain websites.
4. Commercial: Manage purchase and sale of real assets, maintain inventory lists, and oversee valuations.
5. Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk levels and assessments.
6. Reporting: Prepare and submit regular reports to regulators (e.g., MAS, CIMA, BVIFSC) and authorities (e.g., CRS, FATCA, ES).
7. Risk Management: Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that incorporates regulatory requirements, internal policies, and industry best practices.
8. Regulatory Monitoring: Continuously monitor regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
9. Training: Conduct internal compliance training and oversee staff training schedules.

Candidate Qualities & Qualifications:

1. Experience in the operational administration of companies.
2. Diploma or Degree in Business or Accounting.
3. Minimum 3-5 years of relevant experience in Administration and Operations; experience in Regulatory Compliance and Internal Audit is a bonus.
4. Meticulous, accurate, and attentive to detail.
5. Proactive in anticipating, troubleshooting, overcoming, and escalating client and product needs/issues.
6. Good team player with a strong willingness to participate and assist others.
7. High sense of urgency and good time management skills to prioritize tasks.