Operation & Facilities Executive

Crescendo International School Sdn Bhd - Johor; Johor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading international school in Johor is seeking an Operations/Facilities Executive. You will be responsible for ensuring a safe and well-maintained school environment, overseeing maintenance, vendor management, and compliance with safety regulations. Candidates should have previous experience in facilities management, fluency in relevant languages, and proficiency in Microsoft Office. This role offers a dynamic working environment within a reputable educational institution.

Qualifications

• Experience as a Facilities Executive is required.
• Fluency in relevant languages is a must.
• Ability to prepare operational reports and manage budgets.

Responsibilities

• Ensure compliance with safety regulations.
• Oversee maintenance and cleaning of facilities.
• Manage outsourced service providers.

Skills

Project management

Vendor management

Safety compliance

Budget management

Tools

Microsoft Office

Job description

The Operations/Facilities Executive is responsible for ensuring that the school environment is safe, well-maintained and supports the needs of the school community. This includes:

• Security and safety (SERT)
• Cleaning and maintenance of facilities
• Project and vendor management

Responsibilities

• Serve as a member of the School Emergency Response Team (SERT) and prepare necessary safety measures.
• Ensure compliance with all local and state safety regulations, including staff training, facility inspections, and building security.
• Oversee the maintenance of school premises to ensure facilities remain in good working order.
• Maintain cleanliness standards across the property and ensure catering or vending activities meet regulatory requirements.
• Monitor and manage operational costs, seeking efficiencies while maintaining service quality.
• Manage outsourced service providers on a daily basis.
• Develop and oversee work schedules for outsourced staff and resolve any minor issues.
• Typically is responsible for the management, administration and supervision of the company’s acquisition programs.
• Prepare and manage departmental budgets, ensuring expenditures remain within approved limits and adjusting as required.
• Support effective cost management across operations to improve efficiency.
• Lead and coordinate multiple projects, including renovations and refurbishments, minimising disruption to school operations.
• Ensure efficient functioning of building systems and plan for upgrades. This includes:
  • Preparing operational reports, budgets, and quotations for projects, moves and equipment
  • Developing renovation timelines to minimise disruption to the academic calendar and student learning
  • Coordinating with department heads, contractors, and vendors, and managing all vendor contracts
  • Preparing and submitting reports to government and regulatory authorities, including environmental requirements
  • Planning and implementing building maintenance and operational programmes, including site safety measures
  • Ensuring compliance with all environmental, safety, and regulatory requirements
  • Overseeing facilities planning, space allocation, and utilisation.
• Undertake any other duties as assigned by the Head of Operations.
• Provide administrative and operational support to the Operations Department.

Job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How many years' experience do you have as a Facilities Executive?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as an Operations Executive?

The Crescendo-HELP International School is built on a partnership between two leading organisations who share the belief that quality education can help people achieve success and significance in their lives.

Crescendo Education Sdn Bhd is a subsidiary of Bursa-listed Crescendo Corporation Berhad which has been established for over 25 years, building a strong reputation in various industries including property development, construction and education. In 2001, it established Crescendo International College which offers world-class tertiary education to students in Johor Bahru.

The HELP Education Group recently celebrated its 30th anniversary and has been one of the leading education groups in Malaysia, with over 10,000 students enrolled in its various institutions, including HELP University and HELP Academy. In 2014, it established HELP International School in Subang Bestari, a school renowned for its academic quality, having won a 5-star rating from the Ministry of Education in just its second year.

With our shared passion for education, the partnership between Crescendo and HELP promises to deliver a world-class international school to Johor Bahru, at an affordable cost to families in this fast growing city.

What can I earn as a Facilities Executive