Operation Executive

Hirehub Management Sdn. Bhd.; Klang Municipal Council; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading logistics firm in Klang, Malaysia is seeking an Operations Assistant to support daily operations and manage documentation for import-export processes. The ideal candidate holds a diploma or degree in Business Administration or a related field with a minimum of 2 years of operational experience. Proficiency in Microsoft Office and strong organizational skills are essential. The role involves coordination across departments and may require travel throughout Malaysia.

Qualifications

• Minimum 2 years of experience in operations.
• Experience in import-export processes is an advantage.
• Willingness to travel across West & East Malaysia.

Responsibilities

• Assist the manager in daily operations and administrative tasks.
• Oversee and manage day-to-day operational tasks.
• Handle import and export documentation.
• Maintain accurate records of inventory levels.

Skills

Organizational skills

Multitasking abilities

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or related field

Job description

Company Background:
A leading company in Selangor, Malaysia, operates from Klang, near Kuala Lumpur and Port Klang. Established in the 1980s, it started in used parts trading, expanded into reconditioned trucks, and later into import-export of used engines and spare parts across 30+ countries. By 2009, it added new commercial vehicle sales.With over 25 affiliated entities in trading, manufacturing, marketing, and finance, it leads Malaysias used truck and spare parts market while leveraging strong global ties for continued growth.

Job Responsibilities :

• Assist the manager in daily operations and administrative tasks.
• Oversee and manage day-to-day operational tasks to ensure smooth workflow.
• Coordinate with various departments to ensure timely completion of tasks.
• Handle import and export documentation in compliance with regulatory requirements.
• Liaise with shipping agents, freight forwarders, and customs officials to ensure smooth clearance of goods.
• Plan and arrange transportation for goods delivery to customers.
• Assist in the preparation, submission, and tracking of applications for vehicle permits.
• Liaise with regulatory authorities to ensure compliance with local and international standards
• Maintain accurate records of inventory levels and stock movements.
• Ensure high levels of customer satisfaction by resolving operational issues promptly.
• Prepare and maintain accurate records of operational activities.
• Generate regular reports on operational performance for management review.

Job Requirement :

• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or related field
• Minimum 2 years of experience in operations
• Experience in import-export processes and licensing/permit applications is an added advantage.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Able to travel across West & East Malaysia