Operation & Admin Assistant

Cotecna com; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading provider of testing and certification services is seeking an Administrative Support Officer in Selangor. The successful candidate will provide office management support, assist customers, and ensure efficient operation by managing reports and inquiries. Candidates must have a minimum of SPM or High School Diploma and some experience in a relevant field.

Qualifications

• Minimum SPM or High School Diploma or Fresh Graduate.
• At least 1 year of experience in the field or in a related area.
• Knowledge of office management systems and procedures.

Responsibilities

• Assist customers and handle general inquiries.
• Typing and printing of inspection reports/certificates.
• Data entry of clients' details for invoicing purposes.

Skills

Good typing skills

Reporting skills

Time management

Multi-tasking

Good communication skills

Education

SPM or High School Diploma

Fresh Graduate

Job description

Cotecna is a leading provider of testing, inspection and certification services. Founded in Switzerland in 1974, Cotecna started off as a family business and has now grown to become a world-class international player with over 7000 employees in more than 140 offices across 50 countries.

Carry out duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to inspection job and coordination.

Main Accountabilities

• Assist customers and handle general inquiries.
• Typing of inspection reports/certificates.
• Printing and recording of inspection reports/certificates.
• Data entry of clients' details for invoicing purposes.
• Despatching of completed reports to clients and recording the despatched details.
• Handling of phone calls and directing enquiries to the respective personnel.
• Ensure that the filing system for reports and invoices are in order.
• Ensure that the monthly reports on invoicing details are generated on time.
• To perform the general clerical disciplines within the Division/Department. Provide support to the Operational Staff in administrative functions.

Qualifications, Experience and Technical Skills

• Minimum SPM or High School Diploma or Fresh Graduate.
• At least 1 year of experience in the field or in a related area.
• Knowledge of office management systems and procedures.
• Good typing and reporting skills.
• Excellent time management skills, ability to multi-task andprioritize work.
• Good communication skills, both in written and spoken English.