Officer - Office Management

Sunway Malls; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a dedicated individual to handle office administration and logistics. This role involves managing despatch documentation, overseeing office supplies inventory, and coordinating staff accommodation. The ideal candidate will possess strong organizational and communication skills, with a proactive approach to problem-solving. This is an excellent opportunity to contribute to a dynamic team and support operational efficiency in a thriving environment. If you have a knack for multitasking and a keen eye for detail, this role could be the perfect fit for you.

Qualifications

• Experience in office administration, logistics, or related role is essential.
• Strong organizational and communication skills are required.

Responsibilities

• Manage despatch documentation and payment handling for smooth operations.
• Oversee inventory of office supplies and ensure timely stock replenishment.

Skills

Office Administration

Logistics Management

Communication Skills

Organizational Skills

Problem-Solving

Attention to Detail

Education

2-3 years experience in office administration

Tools

MS Office

Job description

Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Required Knowledge, Skills, and Abilities

• At least 2-3 years of experience in office administration, logistics, or a related role. Experience in despatch operations is highly advantageous. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Good communication skills, both written and verbal, with the ability to liaise effectively with external authorities and internal staff.
• Basic knowledge in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information.
• A valid motorcycle license and motorbike are an advantage, as the role involves handling dispatch-related tasks.
• Must be open to a 6-month contract, with the possibility of renewal and potential for permanent employment based on performance.