Officer - Marketing Admin (Fresh Grad)

GAMUDA; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented individual to assist in marketing administrative tasks. This role involves managing documents, supporting the marketing team, and fostering relationships with tenants and vendors. Ideal candidates should have a diploma in a relevant field and a minimum of three years of experience. Strong administrative skills and proficiency in Microsoft Office are essential. Join a dynamic team where your contributions will be valued, and you can grow within a supportive environment. Weekend and holiday work may be required.

Qualifications

• Minimum of 3 years working experience in relevant field.
• Diploma in Administrative/ Marketing / Communication or equivalent.

Responsibilities

• Assist in overall marketing administrative work and systems.
• Handle casual leasing matters and maintain an up-to-date database.
• Provide marketing administrative support to the Marketing team.

Skills

Microsoft Office

Administrative Skills

Clerical Skills

Communication Skills

Teamwork

Education

Diploma in Administrative/ Marketing / Communication

Tools

Ariba

Yardi

Job description

Job description:

Job Summary

To assist in overall marketing administrative work of the department, as well as to assist with concierge duties.

Key Responsibilities

1. Assist in overall marketing administrative work and systems, eg. Ariba, Yardi, etc of Marketing department.

2. Assist in handling casual leasing matters such as issuance of Letter of Offer, License Agreement, standard letter, reminders, refund of deposit, etc.

3. Assist in following up all the Letter of Offer and License Agreement are executed by both parties and stamped.

4. Ensure that all incoming and outgoing documents are properly recorded, safely received, and dispatched to the intended recipient.

5. Work in close liaison with internal departments and external parties to follow up all the outstanding documents and approvals.

6. Ensure that all documents are filled systematically, safely and optimally.

7. Maintain an up-to-date database of tenants/ vendors’ contact details.

8. Provide marketing administrative support to Marketing team (which include filing, correspondences, payment collection, collection of tenant/ vendor documentation etc.)

9. Fosters professional and good working relationships with tenants/ vendors.

10. Assist to prepare reports and/or presentation slides for meetings and presentations.

11. Ensure proper inventory and archiving of all Advertising & Promotion materials and gifts.

12. Assist in the preparation and application of event licenses from local authorities.

13. Must be able to work during weekends and public holidays when required.

14. Assist with concierge duties whenever it’s necessary.

15. Carry out ad hoc tasks or duties as required by superior from time to time.

Qualifications

• Diploma in Administrative/ Marketing / Communication /Equivalent
• Minimum of 3 years working experience in relevant field
  
  

Skills & Abilities

• Microsoft Office, strong administrative and clerical skills
• Good understanding of systems
• Good teamwork but able to work independently and able to communicate effectively with a diverse group of people.
• Meticulous with attention to details.
• Have initiative, independent, adaptive, open minded, cheerful, well organized, aggressive in following up, able to