Officer, HR & Admin

Kaison Furnishing; Kota Kinabalu; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading retail company in Kota Kinabalu is looking for a Human Resources and Administration Officer. This role involves managing salaries, recruitment, and HR documentation while promoting teamwork and continuous self-improvement. Candidates with a relevant diploma and experience in retail are encouraged to apply for this dynamic position.

Benefits

Medical benefits

Monthly staff activities

Birthday celebrations

Qualifications

• 1 to 2 years of relevant experience preferred.
• Experience in large-scale retail accounts is an advantage.
• Fluency in English, Mandarin, and Bahasa Malaysia is a plus.

Responsibilities

• Processes monthly salaries and maintains employment records.
• Coordinates recruitment activities and schedules interviews.
• Prepares HR-related letters and monthly reports.

Skills

Communication skills

Analytical skills

Teamwork

Proactive

Detail-oriented

Education

Diploma in Human Resource Management or equivalent

Tools

UBS Payroll System

Microsoft Office

Job description

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Monthly Staff Activities & Birthday Celebration

Prepares HR-related letters (Letter of Offer, Confirmation/Extension of Probation Letter, Warning Letter, and other relevant letters).

Processes monthly salaries, employment records, and maintains confidentiality.

Maintains leave records.

Prepares HR monthly reports.

Assists HQ and outlets with general admin tasks.

Coordinates recruitment activities such as collecting documents and scheduling interviews.

Performs other duties as assigned by the supervisor.

You are an ideal candidate because:

Diploma in Human Resource Management or equivalent.

Preferably 1 to 2 years of relevant experience.

Experience in large-scale retail accounts is an advantage.

Proficient in UBS Payroll System and Microsoft Office, especially Excel.

Mature, team player, and able to work independently.

Proactive, meticulous, detail-oriented, with strong analytical skills.

Good teamwork, adaptable, positive attitude.

Capable of managing multiple tasks and prioritizing effectively.

Able to work under pressure, meet deadlines, and work on weekends/public holidays when needed.

Willing to outstation when required.

Owns transportation for commuting.

Nice to have:

Experience in fast-paced environments with monthly reporting and deadline management.

Strong commitment to career development, eager to learn and grow with the company.

Good communication skills in English, Mandarin, and Bahasa Malaysia; fluency in Mandarin is an advantage.

Why work with us?

We promote teamwork and collective effort.

Encourage continuous self-improvement and growth.

Unlock job insights

Salary, number of applicants, skills match.

Your application will include questions about your HR experience, language skills, reporting experience, administrative support, MS Office skills, transportation, purchasing experience, and availability.

Retail & Consumer Products, 101-1,000 employees.

KAISON aims to make its 'design for all' mission a reality by offering unique, affordable, and well-designed products for everyday life.

We provide a range of contemporary gifts and decorations that combine value and quality to meet modern lifestyles.

Perks include medical benefits, monthly activities, and birthday celebrations.

What can I earn as a Human Resources and Administration Officer?