Office & Program Manager

BlackBerry; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an Office & Program Manager with 3–5 years of experience in managing office operations and coordinating programs. The ideal candidate will possess strong leadership, communication skills, and multitasking abilities. Responsibilities include overseeing office efficiency, managing training events, and handling travel logistics. This role offers a chance to contribute significantly to the organization.

Qualifications

• 3–5 years of experience in office management, program coordination, or administrative roles.
• Fluent in Malay and English (spoken and written).
• Excellent organizational and multitasking abilities.

Responsibilities

• Ensure the efficient operation of the office and supervise the receptionist.
• Manage procurement and inventory of office supplies and equipment.
• Organize domestic and international travel arrangements.

Skills

Leadership

Communication

Interpersonal Skills

Organizational Skills

Multitasking

Education

Diploma or Degree in Business Administration, Management, or related field

Tools

Microsoft Office

Job description

Worker Sub-Type:

Regular

Job Description:

Job Summary:

We are looking for a highly capable and organized Office & Program Manager with 3–5 years of experience to manage day-to-day office operations, oversee training program coordination, and handle building-related matters. This role requires strong leadership skills, attention to detail, and the ability to multitask. The successful candidate will also supervise the receptionist, manage travel arrangements, generate training reports, and serve as the liaison with building management.

Key Responsibilities:

Office & Administrative Management:

• Ensure the efficient operation of the office and a well-maintained work environment.
• Supervise the receptionist and provide support to the administrative team.
• Manage procurement and inventory of office supplies and equipment.
• Maintain records, handle correspondence, and manage filing systems.
• Liaise with building management on issues such as repairs, cleaning services, utilities, access cards, and general facility matters.
• Ensure compliance with health, safety, and organizational policies.
  
  

Program Coordination:

• Coordinate, and support workshops, and internal events.
• Generate accurate training reports, attendance summaries, and evaluation results as required by multiple stakeholders.
• Coordinate logistics and communication with trainers, participants, and relevant stakeholders.
• Handling test invigilating as test administrator.
  
  

Travel & Logistics Coordination:

• Organize domestic and international travel arrangements for trainers, and external program participants.
• Manage travel itineraries, bookings, and accommodation.
• Track travel expenses and documentation for reporting purposes.
  
  

Requirements:

• 3–5 years of experience in office management, program coordination, or administrative roles.
• Fluent in Malay and English (spoken and written).
• Strong leadership, communication, and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic reporting tools.
• Diploma or Degree in Business Administration, Management, or a related field is preferred.
  
  

Scheduled Weekly Hours:

40