Office Manager

Cundall; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Cundall seeks an experienced Office Manager for its Kuala Lumpur team. You will oversee office operations, coordinate HR, Finance and IT activities with the APAC and global teams, manage facilities and vendor relationships, and support onboarding, compliance and documentation across the office.

You will maintain records, support audits/ISO docs, organise meetings and events, and drive efficient back‑office processes in a fast‑paced consultancy environment.

Qualifications

• Experience leading an administrative support function.
• Practical experience with document control, reports, templates for Word/Excel.
• Strong task prioritisation, project coordination and process improvement.

Responsibilities

• Oversee smooth office operations and provide back‑office support to the team.
• Coordinate HR, Finance and IT activities with APAC/global teams.
• Manage petty cash, procurement, supplies and vendor relations.
• Ensure safety, compliance and office facilities management.
• Support onboarding/offboarding and attendance/leave records.
• Organise meetings, events and internal communications.
• Maintain filing, records and ISO documentation where required.

Skills

Office management

Document control

Vendor coordination

Stakeholder management

Job description

The Team

We are an award winning global consultancy and have been named Building's Engineering Consultant of the Year in 2024, 2022 and 2021. We are at the forefront of the industry, priding ourselves on our exemplary track record of designing innovative and sustainable projects.

Sustainability runs through everything we do at Cundall, and our people are empowered to drive change and decarbonise the built environment. By the end of this decade, we have set ourselves an ambitious goal to only work on projects that meet our zero carbon design criteria, a commitment we have called our Zero Carbon Design 2030 goal. We need engineers who share this passion for sustainability and thrive in designing energy efficient buildings and communities.

Cundall are leading the way in the provision of creative, sustainable design solutions, and our office support teams provide a wide range of exceptional administrative support to highly skilled engineering staff all around the world.

To keep up with the demands of ongoing growth we are looking for an experienced, passionate and collaborative Office Manager to oversee and coordinate the function of office support and administration to our team in Kuala Lumpur.

This role is critical in supporting office administration, employee wellbeing, facilities management, and internal coordination.

The Role

As a crucial member of the pioneer team in our KL office, you will oversee the smooth operations of the office and ensure the Engineering teams are provided with a high level of responsive, and accurate administrative support.

You will also establish productive relationships with internal, external stakeholders as well as providing comprehensive back-office support to the senior team and implement suitable administrative procedures to the office, in line with Cundall's global standard and approach. You will also be expected to liaise with and coordinate relevant HR, Finance and IT activities with the Cundall APAC and global team.

You will support the technical team members with financial control, quality control checks on important documentation, and provide advice and guidance on all administrative and IT software-based issues. You will also play a key role in the collaboration of processes between the global Cundall offices.

Manage office supplies, equipment maintenance, and vendor coordination. Maintain cleanliness, safety, and functionality of the workplace. Liaise with landlords/building management for repairs, space requirements, and compliance. Support sustainable and ergonomic office initiatives.

Assist with onboarding/offboarding processes. Maintain attendance, leave records, and support compliance with work-from-home/hybrid policies. Address day-to-day employee facility or workspace issues.

Handle petty cash and office expense tracking. Assist in procurement of office equipment, stationery, and services.

Act as the point of contact between staff and external vendors or visitors. Organize office meetings, events, and employee engagement activities. Maintain office noticeboards and internal communication channels.

Ensure adherence to company policies, workplace safety, and local regulatory requirements. Maintain administrative records and filing systems, both digital and physical. Support audits and ISO documentation, if required, Coordinate with IT support for system setups, troubleshooting, and asset tracking.

The Skills

You will want to join our team if you have previous experience of leading an administrative support function and enjoy working in a complex and fast-paced environment. Your pride in providing a truly excellent service, proven attention to detail, and sense of initiative has already led you to positive feedback in your career to-date. You understand what it means to create excellent relationships with internal and external stakeholders.

You have demonstrable practical experience and management of document control, typing, the formatting of reports, letters and PowerPoint presentations, and template creation for Word and Excel. You are able to prioritise tasks effectively and have a strong grasp of project coordination and process improvement.

Experience in a consultancy, construction and/or professional services environment would be advantageous.

Job Description

Your career at Cundall

We know that to be the best at what we do we need a diverse workforce underpinned by an inclusive culture. Creating environments where everyone can find joy doing their best work is also great for everyone. That's why we positively welcome applications from people of all backgrounds and identities, and encourage, support, and celebrate the diverse voices of our people.